Town of South Windsor - Heating, Ventilation & Air Conditioning (HVAC) Services - Municipal Buildings 2026
Town of South WindsorCity · South Windsor, CT- Due
- May 21, 2026
- Deadline passed
- Posted
- May 4, 2026
- Contract term
- 1 year
- Primary contact
- Clayton B. Major
- (860) 644-1930
The 30-second brief
The Town of South Windsor is soliciting proposals for a comprehensive full service and preventive maintenance contract for Heating, Ventilation & Air Conditioning (HVAC) systems across various municipal buildings, including Town Hall, Library, Town Garage, Treatment Plant, Community Center, Police Station, and Fire Houses. The scope of work encompasses regularly scheduled inspections, maintenance, repairs, and replacement of equipment, components, and appurtenances, along with 24/7 emergency service coverage. Proposals are due by May 21, 2026, at 12:00 PM, with a mandatory site walkthrough scheduled for May 7, 2026. Bidders must provide proposal security, proof of required insurance, and comply with state and local regulations.
Full service and preventive maintenance for HVAC systems, Air handlers, Heat pumps, Boilers, Chillers, And associated equipment at municipal facilities.
Lowest responsible proposer, adherence to specifications and required disclosures.
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Summary
The Town of South Windsor is soliciting proposals for a comprehensive full service and preventive maintenance contract for Heating, Ventilation & Air Conditioning (HVAC) systems across various municipal buildings, including Town Hall, Library, Town Garage, Treatment Plant, Community Center, Police Station, and Fire Houses.
The scope of work encompasses regularly scheduled inspections, maintenance, repairs, and replacement of equipment, components, and appurtenances, along with 24/7 emergency service coverage. Proposals are due by May 21, 2026, at 12:00 PM, with a mandatory site walkthrough scheduled for May 7, 2026. Bidders must provide proposal security, proof of required insurance, and comply with state and local regulations.
EVALUATION CRITERIA
Lowest responsible proposer, adherence to specifications and required disclosures.
REQUIRED DELIVERABLES
6- Full service and preventive maintenance for HVAC systems
- Air handlers
- Heat pumps
- Boilers
- Chillers
- Associated equipment at municipal facilities
REQUIRED ATTACHMENTS
9- Standard Instructions to Proposers
- Insurance Requirements
- Proposal Form
- Proposer's Legal Status Disclosure Form
- Proposer's Non-Collusion Affidavit Form
- Special Conditions
- Specifications
- Filter List
- Equipment list
REQUIRED STAFFING
HVAC technicians
- Submit to
- Town Manager's Office, 1540 Sullivan Avenue, South Windsor, CT 06074
- Duration
- 60 months
- Scope location
- South Windsor, CT
Questions about this RFP
How do I respond to this RFP from Town of South Windsor?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Manager's Office, 1540 Sullivan Avenue, South Windsor, CT 06074. For questions, contact Clayton B. Major.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of South Windsor in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clayton B. Major at (860) 644-1930. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Full service and preventive maintenance for HVAC systems, Air handlers, Heat pumps, Boilers, Chillers, And associated equipment at municipal facilities.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible proposer, adherence to specifications and required disclosures." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of South Windsor?
All active and historical solicitations from Town of South Windsor are tracked and searchable. As a city agency, Town of South Windsor regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Standard Instructions to Proposers, Insurance Requirements, Proposal Form, Proposer's Legal Status Disclosure Form, Proposer's Non-Collusion Affidavit Form, Special Conditions, Specifications, Filter. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of South Windsor for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Windsor, CT. Review the full solicitation for detailed scope requirements.