Town of Ridgefield Roof-Mounted Solar Photovoltaic (PV) System RFP 26-08 - 2025
Town of RidgefieldCity · Ridgefield, CT- Due
- Dec 16, 2025
- Deadline passed
- Posted
- Nov 13, 2025
- Contract term
- 20 years
- Primary contact
- David McFate
- (203) 431-2720
The 30-second brief
The Town of Ridgefield, CT is seeking proposals from qualified contractors to design, finance, install, own, operate, and maintain a roof-mounted solar photovoltaic (PV) system with a maximum capacity of up to 250 kW DC (200 kW AC) at the Ridgefield Public Works facility. The project operates under a Buy-All program structure where the contractor sells electricity to Eversource and provides the Town with financial compensation through lease payments or revenue sharing. A mandatory $45,000 allowance for the replacement of the salt barn roof must be included in the proposal. Key assets include Garage 1, Garage 2, and the Salt Barn located at 60 South Street. Proposals are due December 16, 2025. Requirements include a 25-year performance warranty on modules and a 10-year warranty on inverters. The project is subject to State of Connecticut prevailing wage rates.
Financial benefit to the Town, Quality and reliability of system design, Contractor qualifications and experience, Operations maintenance and monitoring offerings, Production guarantees and risk allocation, Ability to meet project schedule, Ability to meet Safe Harbor deadline
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Summary
The Town of Ridgefield, CT is seeking proposals from qualified contractors to design, finance, install, own, operate, and maintain a roof-mounted solar photovoltaic (PV) system with a maximum capacity of up to 250 kW DC (200 kW AC) at the Ridgefield Public Works facility.
The project operates under a Buy-All program structure where the contractor sells electricity to Eversource and provides the Town with financial compensation through lease payments or revenue sharing. A mandatory $45,000 allowance for the replacement of the salt barn roof must be included in the proposal. Key assets include Garage 1, Garage 2, and the Salt Barn located at 60 South Street. Proposals are due December 16, 2025. Requirements include a 25-year performance warranty on modules and a 10-year warranty on inverters. The project is subject to State of Connecticut prevailing wage rates.
EVALUATION CRITERIA
7- Financial benefit to the Town
- Quality and reliability of system design
- Contractor qualifications and experience
- Operations maintenance and monitoring offerings
- Production guarantees and risk allocation
- Ability to meet project schedule
- Ability to meet Safe Harbor deadline
REQUIRED ATTACHMENTS
6- Insurance certificates
- Hold Harmless Agreement
- Contractor’s Qualification Statement
- Contractor’s List of Subcontractors
- Solar RFP pricing details
- Project Schedule
- Submit to
- [email protected]
- Scope location
- Ridgefield, CT
Questions about this RFP
How do I respond to this RFP from Town of Ridgefield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 16, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David McFate.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Ridgefield in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David McFate at (203) 431-2720. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial benefit to the Town, Quality and reliability of system design, Contractor qualifications and experience, Operations maintenance and monitoring offerings, Production guarantees and risk alloc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Ridgefield?
All active and historical solicitations from Town of Ridgefield are tracked and searchable. As a city agency, Town of Ridgefield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 20 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance certificates, Hold Harmless Agreement, Contractor’s Qualification Statement, Contractor’s List of Subcontractors, Solar RFP pricing details, Project Schedule. Review the full document from Town of Ridgefield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ridgefield, CT. Review the full solicitation for detailed scope requirements.