Town of Reading Motorcoach Trips RFP 26-15
Town of ReadingCity · Reading, MA- Due
- Dec 22, 2025
- Deadline passed
- Posted
- Dec 1, 2025
- Contract term
- 1 year
The 30-second brief
The Town of Reading is seeking proposals for motorcoach trips for its Elder and Human Services department. The contract will be for the calendar year 2026 and will include monthly day trips and one overnight trip.
Monthly coach bus day trips, One overnight trip, Trip proposals with dates, Times, Capacity, And prices, Motorcoach information, Meeting deadlines and budget.
Wi-Fi availability, Restroom availability, Age and condition of coaches, Entertainment Systems, Demonstrated experience with population, Demonstrated experience with bus driving, Itineraries and locations.
Hear what Reading plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Town of Reading is seeking proposals for motorcoach trips for its Elder and Human Services department. The contract will be for the calendar year 2026 and will include monthly day trips and one overnight trip.
EVALUATION CRITERIA
7- Wi-Fi availability
- Restroom availability
- Age and condition of coaches
- Entertainment Systems
- Demonstrated experience with population
- Demonstrated experience with bus driving
- Itineraries and locations
REQUIRED DELIVERABLES
8- Monthly coach bus day trips
- One overnight trip
- Trip proposals with dates
- Times
- Capacity
- Prices
- Motorcoach information
- Meeting deadlines and budget
REQUIRED ATTACHMENTS
9- Employee List
- Completed Trip Plan
- Fleet Description
- Completed Price Proposal
- Policies
- Completed Qualification and Reference Form
- Completed Non-Collusion Form
- Completed Tax Compliance Certificate
- Completed Certificate of Authority
REQUIRED STAFFING
3- Submit to
- Reading Town Hall, 16 Lowell Street, Reading, MA 01867
- Duration
- 12 months
- Scope location
- New England Region (Massachusetts, Maine, New Hampshire, Vermont, Rhode Island, Connecticut), New York City, Pennsylvania
Questions about this RFP
How do I respond to this RFP from Town of Reading?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 22, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Reading Town Hall, 16 Lowell Street, Reading, MA 01867.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Reading in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Driver(s), owner, business manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly coach bus day trips, One overnight trip, Trip proposals with dates, Times, Capacity, And prices, Motorcoach information, Meeting deadlines and budget.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Wi-Fi availability, Restroom availability, Age and condition of coaches, Entertainment Systems, Demonstrated experience with population, Demonstrated experience with bus driving, Itineraries and locat..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Reading?
All active and historical solicitations from Town of Reading are tracked and searchable. As a city agency, Town of Reading regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Employee List, Completed Trip Plan, Fleet Description, Completed Price Proposal, Policies, Completed Qualification and Reference Form, Completed Non-Collusion Form, Completed Tax Compliance Certificat. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Reading for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New England Region (Massachusetts, Maine, New Hampshire, Vermont, Rhode Island, Connecticut), New York City, Pennsylvania. Review the full solicitation for detailed scope requirements.