REQUEST FOR PROPOSALS (RFP)
Town of ReadfieldCity · Readfield, ME- Due
- Feb 6, 2026
- Deadline passed
- Contract term
- 5 years
The 30-second brief
The Town of Readfield is seeking qualified proposals for multi-year winter road maintenance services, including snow and ice removal, sand provision and mixing, and application of salt and sand. Proposals will be prioritized based on safety and value to taxpayers.
Proposal for Winter Road Maintenance Services, Proposal Guaranty letter, Listing of any Variances
Prioritization of proposals that allow for safe, condition-appropriate travel while delivering value to taxpayers.
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Summary
The Town of Readfield is seeking qualified proposals for multi-year winter road maintenance services, including snow and ice removal, sand provision and mixing, and application of salt and sand. Proposals will be prioritized based on safety and value to taxpayers.
EVALUATION CRITERIA
Prioritization of proposals that allow for safe, condition-appropriate travel while delivering value to taxpayers.
REQUIRED DELIVERABLES
3- Proposal for Winter Road Maintenance Services
- Proposal Guaranty letter
- Listing of any Variances
REQUIRED ATTACHMENTS
6- APPENDIX A - MANDATORY EQUIPMENT
- APPENDIX B - ADDITIONAL EQUIPMENT
- APPENDIX C - SAMPLE COMPARATIVE MATRIX
- APPENDIX D - MAILBOX GUIDELINES
- APPENDIX E - Contractor's Corporate Experience in Winter Road Maintenance
- APPENDIX F - Contractor's Personnel Experience in Winter Road Maintenance
- Submit to
- Town Manager, Readfield Town Office, 8 Old Kents Hill Road, Readfield, Maine 04355 or [email protected]
- Duration
- 60 months
- Scope location
- Town of Readfield
Questions about this RFP
How do I respond to this RFP from Town of Readfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Manager, Readfield Town Office, 8 Old Kents Hill Road, Readfield, Maine 04355 or [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Readfield in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal for Winter Road Maintenance Services, Proposal Guaranty letter, Listing of any Variances. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prioritization of proposals that allow for safe, condition-appropriate travel while delivering value to taxpayers." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Readfield?
All active and historical solicitations from Town of Readfield are tracked and searchable. As a city agency, Town of Readfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: APPENDIX A - MANDATORY EQUIPMENT, APPENDIX B - ADDITIONAL EQUIPMENT, APPENDIX C - SAMPLE COMPARATIVE MATRIX, APPENDIX D - MAILBOX GUIDELINES, APPENDIX E - Contractor's Corporate Experience in Winter R. Review the full document from Town of Readfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Town of Readfield. Review the full solicitation for detailed scope requirements.