Town of Poncha Springs On-Call Planning Services Request for Proposal 2025
Town of Poncha SpringsCity · Poncha Springs, CO- Due
- Nov 20, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Primary contact
- Lance Hostetter
- (719) 539-6882
The 30-second brief
The Town of Poncha Springs seeks written proposals for on-call and as-needed professional planning services, including development and land use project review, site visits, technical plan checks, map reviews, and general compliance with the Town Land Use Code, Ordinances, and Regulations. The selected consultant will review ministerial applications and discretionary entitlements such as plan checks, zoning compliance, sign permits, use permits, variances, tentative maps, and general planning and zoning amendments, as well as write staff reports, resolutions, ordinances, and conditions of approval. Additional tasks include meeting with developers and the public, attending public hearings, and facilitating special projects. Submissions are due by November 20, 2025, to the Town Administrator.
Review and process ministerial applications and discretionary entitlements; Analyze projects for compliance with Land Use Code, Comprehensive Plan and Major Streets and Future Land Use Plan; Write Planning and Zoning Commission and Board of Trustee staff reports, Resolutions, Ordinances, Conditions of approval; Meet with developers, Engineers, Property owners, Contractors; Attend public hearings, Community meetings; Answer public inquiries; Facilitate special projects
Understanding of Work to be Performed, Demonstrated Technical Skill, Experience, Performance and Approach, Familiarity with Town, County, and State Procedures, References/Satisfaction of Clients, Cost Approach to performing this type of service
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Summary
The Town of Poncha Springs seeks written proposals for on-call and as-needed professional planning services, including development and land use project review, site visits, technical plan checks, map reviews, and general compliance with the Town Land Use Code, Ordinances, and Regulations.
The selected consultant will review ministerial applications and discretionary entitlements such as plan checks, zoning compliance, sign permits, use permits, variances, tentative maps, and general planning and zoning amendments, as well as write staff reports, resolutions, ordinances, and conditions of approval. Additional tasks include meeting with developers and the public, attending public hearings, and facilitating special projects. Submissions are due by November 20, 2025, to the Town Administrator.
EVALUATION CRITERIA
9- Understanding of Work to be Performed
- Demonstrated Technical Skill
- Experience
- Performance and Approach
- Familiarity with Town
- County
- State Procedures
- References/Satisfaction of Clients
- Cost Approach to performing this type of service
REQUIRED DELIVERABLES
7- Review and process ministerial applications and discretionary entitlements
- Analyze projects for compliance with Land Use Code, Comprehensive Plan and Major Streets and Future Land Use Plan
- Write Planning and Zoning Commission and Board of Trustee staff reports, Resolutions, Ordinances, Conditions of approval
- Meet with developers, Engineers, Property owners, Contractors
- Attend public hearings, Community meetings
- Answer public inquiries
- Facilitate special projects
REQUIRED ATTACHMENTS
4- Cover Letter
- Resume with three references
- Cost proposal with hourly rates
- Sub-consultant's fee schedule
REQUIRED STAFFING
professional planner
- Submit to
- [email protected]
- Scope location
- Poncha Springs, CO
Questions about this RFP
How do I respond to this RFP from Town of Poncha Springs?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lance Hostetter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Poncha Springs in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lance Hostetter at (719) 539-6882. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: professional planner. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Review and process ministerial applications and discretionary entitlements; Analyze projects for compliance with Land Use Code, Comprehensive Plan and Major Streets and Future Land Use Plan; Write Planning and Zoning Commission and Board of Trustee staff reports, Resolutions, Ordinances, Conditions. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of Work to be Performed, Demonstrated Technical Skill, Experience, Performance and Approach, Familiarity with Town, County, and State Procedures, References/Satisfaction of Clients, Cost..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Poncha Springs?
All active and historical solicitations from Town of Poncha Springs are tracked and searchable. As a city agency, Town of Poncha Springs regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Resume with three references, Cost proposal with hourly rates, Sub-consultant's fee schedule. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Poncha Springs for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Poncha Springs, CO. Review the full solicitation for detailed scope requirements.