Town of Plainfield Road Milling and Asphalt Overlay Services Bid FIN-261008 - 2026
Town of PlainfieldCity · Plainfield, CT- Due
- Nov 4, 2026
- 7 days left
- Posted
- Oct 13, 2026
- Duration
- 8 months
- Primary contact
- Rob Berube
The 30-second brief
The Town of Plainfield invites sealed bids for road milling and asphalt overlay services under solicitation FIN-261008. The scope of work encompasses full-width milling, surface preparation, sweeping, tack coat application, and hot-mix asphalt installation across four roads spanning 2.75 miles and 37,501 square yards: Cemetery Road (1.14 miles, 13,659 SY, 2 inches), All Hollows Road (1.30 miles, 18,190 SY, 2 inches), Babcock Avenue (0.27 miles, 4,808 SY, 1.5 inches), and Railroad Avenue (0.04 miles, 844 SY, 1.5 inches). Additional requirements include traffic control, flagging, catch basin and utility adjustments, cleanup, and compliance with Connecticut DOT specifications, prevailing wage, and OSHA standards. Mandatory contractor eligibility requires current CTDOT contractor prequalification in appropriate classifications. Bids are due by November 4, 2026, at 2:00 p.m., with written questions due by October 26, 2026, at 3:00 p.m. Evaluation is based on a 100-point weighted system consisting of evaluated price (50 points), technical approach and work plan (20 points), relevant experience (15 points), staffing and equipment availability (10 points), and past performance references (5 points).
Cemetery Road milling and asphalt overlay (13, 659 SY, 2 in.), All Hollows Road milling and asphalt overlay (18, 190 SY, 2 in.), Babcock Avenue milling and asphalt overlay (4, 808 SY, 1.5 in.), Railroad Avenue milling and asphalt overlay (844 SY, 1.5 in.)
Evaluated price 50, Technical approach, safety and work plan 20, Relevant experience and qualifications 15, Staffing, equipment and availability 10, References, past performance and proposal quality 5
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Summary
The Town of Plainfield invites sealed bids for road milling and asphalt overlay services under solicitation FIN-261008.
The scope of work encompasses full-width milling, surface preparation, sweeping, tack coat application, and hot-mix asphalt installation across four roads spanning 2.75 miles and 37,501 square yards: Cemetery Road (1.14 miles, 13,659 SY, 2 inches), All Hollows Road (1.30 miles, 18,190 SY, 2 inches), Babcock Avenue (0.27 miles, 4,808 SY, 1.5 inches), and Railroad Avenue (0.04 miles, 844 SY, 1.5 inches). Additional requirements include traffic control, flagging, catch basin and utility adjustments, cleanup, and compliance with Connecticut DOT specifications, prevailing wage, and OSHA standards. Mandatory contractor eligibility requires current CTDOT contractor prequalification in appropriate classifications. Bids are due by November 4, 2026, at 2:00 p.m., with written questions due by October 26, 2026, at 3:00 p.m. Evaluation is based on a 100-point weighted system consisting of evaluated price (50 points), technical approach and work plan (20 points), relevant experience (15 points), staffing and equipment availability (10 points), and past performance references (5 points).
EVALUATION CRITERIA
8- Evaluated price 50
- Technical approach
- Safety and work plan 20
- Relevant experience and qualifications 15
- Staffing
- Equipment and availability 10
- References
- Past performance and proposal quality 5
REQUIRED DELIVERABLES
Cemetery Road milling and asphalt overlay (13, 659 SY, 2 in.), All Hollows Road milling and asphalt overlay (18, 190 SY, 2 in.), Babcock Avenue milling and asphalt overlay (4, 808 SY, 1.5 in.), Railroad Avenue milling and asphalt overlay (844 SY, 1.5 in.)
REQUIRED ATTACHMENTS
11- Price Proposal
- Company information
- CT registration
- Key staff
- Subcontractors
- Relevant licenses
- Municipal roadwork references
- Technical work plan
- Road-by-road schedule
- Evidence of CTDOT prequalification
- Completed pricing and certifications
- Submit to
- Finance Department, Town Hall, 8 Community Avenue, Plainfield, CT 06374
- Scope location
- Plainfield, CT
- Projected sq ft
- 37,501 sq ft
Questions about this BID
How do I respond to this Bid from Town of Plainfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Finance Department, Town Hall, 8 Community Avenue, Plainfield, CT 06374. For questions, contact Rob Berube.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Plainfield in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rob Berube. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cemetery Road milling and asphalt overlay (13, 659 SY, 2 in.), All Hollows Road milling and asphalt overlay (18, 190 SY, 2 in.), Babcock Avenue milling and asphalt overlay (4, 808 SY, 1.5 in.), Railroad Avenue milling and asphalt overlay (844 SY, 1.5 in.). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Evaluated price 50, Technical approach, safety and work plan 20, Relevant experience and qualifications 15, Staffing, equipment and availability 10, References, past performance and proposal quality 5" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Plainfield?
All active and historical solicitations from Town of Plainfield are tracked and searchable. As a city agency, Town of Plainfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal, Company information, CT registration, key staff, subcontractors, relevant licenses, municipal roadwork references, Technical work plan, road-by-road schedule, evidence of CTDOT prequal. Review the full document from Town of Plainfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Plainfield, CT. The total projected area is 37501 sq ft. Review the full solicitation for detailed scope requirements.