Town of Plainfield RFP for Awning Installation Services 2026 - Town Hall and Police Department
Town of PlainfieldCity · Plainfield, CT- Due
- Oct 20, 2026
- Deadline passed
- Primary contact
- Sean Svab
- (860) 230-3028
The 30-second brief
The Town of Plainfield invites proposals for awning installation services to complete the installation of awnings for the Town Hall and Police Department Buildings located at 8 Community Avenue and 210 Norwich Road, Plainfield, CT. The project addresses issues where snow accumulated on roofs has slid off and endangered pedestrians and blocked doors, requiring new awning design and installation to lessen danger and prevent snow piling. Sealed bids must be received by the Finance Director at Plainfield Town Hall by 2:00 PM on Tuesday, October 20, 2026. A mandatory pre-bid conference will be held on Tuesday, October 6, 2026, at 10:00 AM at the Police Department. Contract compliance requirements include state set-aside goals of 25% SBE and 6.25% M/W/DisBE.
Design and installation of awnings at the Town Hall; Design and installation of awnings at the Police Department
Contractor's understanding of services required, Contractor's proposed method of assuring performance, Availability and competence of personnel, Project management approach, Background and experience in providing similar services to municipalities, Demonstrated ability to respond in a timely manner, Competitiveness of proposed fees and costs, Positive references
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Summary
The Town of Plainfield invites proposals for awning installation services to complete the installation of awnings for the Town Hall and Police Department Buildings located at 8 Community Avenue and 210 Norwich Road, Plainfield, CT. The project addresses issues where snow accumulated on roofs has slid off and endangered pedestrians and blocked doors, requiring new awning design and installation to lessen danger and prevent snow piling.
Sealed bids must be received by the Finance Director at Plainfield Town Hall by 2:00 PM on Tuesday, October 20, 2026. A mandatory pre-bid conference will be held on Tuesday, October 6, 2026, at 10:00 AM at the Police Department. Contract compliance requirements include state set-aside goals of 25% SBE and 6.25% M/W/DisBE.
EVALUATION CRITERIA
8- Contractor's understanding of services required
- Contractor's proposed method of assuring performance
- Availability and competence of personnel
- Project management approach
- Background and experience in providing similar services to municipalities
- Demonstrated ability to respond in a timely manner
- Competitiveness of proposed fees and costs
- Positive references
REQUIRED DELIVERABLES
Design and installation of awnings at the Town Hall; Design and installation of awnings at the Police Department
REQUIRED ATTACHMENTS
11- Letter of transmittal
- Statement accepting terms and conditions
- Fee
- List of people expected to work on the contract
- Proof of insurance
- List of at least three similar projects
- Description of approach to scope of work
- List of resources and personnel
- List of regulatory actions or litigation
- Completed Bid Form
- Corporate resolution
REQUIRED STAFFING
Architects, Engineers
- Submit to
- Finance Office, Plainfield Town Hall, 8 Community Avenue, Plainfield, CT 06374
- Scope location
- Plainfield, CT
Questions about this RFP
How do I respond to this RFP from Town of Plainfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Finance Office, Plainfield Town Hall, 8 Community Avenue, Plainfield, CT 06374. For questions, contact Sean Svab.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Plainfield in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Svab at (860) 230-3028. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Architects, Engineers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Design and installation of awnings at the Town Hall; Design and installation of awnings at the Police Department. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor's understanding of services required, Contractor's proposed method of assuring performance, Availability and competence of personnel, Project management approach, Background and experience..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Plainfield?
All active and historical solicitations from Town of Plainfield are tracked and searchable. As a city agency, Town of Plainfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of transmittal, Statement accepting terms and conditions, Fee, List of people expected to work on the contract, Proof of insurance, List of at least three similar projects, Description of appro. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Plainfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Plainfield, CT. Review the full solicitation for detailed scope requirements.