Town of Petersburg HVAC Upgrade RFP 2026 - Veterans Memorial Community Center
Town of PetersburghCity · Petersburgh, NY- Due
- Sep 18, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Deidre Fowler
- (518) 419-6100
The 30-second brief
The Town of Petersburg is soliciting proposals for the installation of a cold climate air-sourced heat pump system and removal of an oil-based furnace at the Veterans Memorial Community Center. Bids are due September 18, 2026.
Vendor Responsibility Questionnaire, Prevailing Wage Confirmation, EEO Policy Confirmation, MWBE Statement, Non-Collusive Bidding Certification, Waiver of Immunity Certificate, Bid Form
Best value analysis, quality, cost, efficiency, MWBE/SDVOB status
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Summary
The Town of Petersburg is soliciting proposals for the installation of a cold climate air-sourced heat pump system and removal of an oil-based furnace at the Veterans Memorial Community Center. Bids are due September 18, 2026.
EVALUATION CRITERIA
5- Best value analysis
- Quality
- Cost
- Efficiency
- MWBE/SDVOB status
REQUIRED DELIVERABLES
7- Vendor Responsibility Questionnaire
- Prevailing Wage Confirmation
- EEO Policy Confirmation
- MWBE Statement
- Non-Collusive Bidding Certification
- Waiver of Immunity Certificate
- Bid Form
REQUIRED ATTACHMENTS
9- Bid Form
- Bid Specifications
- Vendor Responsibility Questionnaire
- Prevailing Wage Rate Confirmation
- EEO Policy Confirmation
- MWBE Statement
- SDVOB Statement
- Non-Collusive Bidding Certification
- Waiver of Immunity Certificate
- Submit to
- Office of the Town Clerk, PO Box 130, 65 Main Street, Petersburg, New York 12138
- Duration
- 12 months
- Scope location
- Petersburg, NY
- Projected sq ft
- 5,151 sq ft
- Reported agency
- Town of Petersburg
Questions about this RFP
How do I respond to this RFP from Town of Petersburgh?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Town Clerk, PO Box 130, 65 Main Street, Petersburg, New York 12138. For questions, contact Deidre Fowler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Petersburgh in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Deidre Fowler at (518) 419-6100. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vendor Responsibility Questionnaire, Prevailing Wage Confirmation, EEO Policy Confirmation, MWBE Statement, Non-Collusive Bidding Certification, Waiver of Immunity Certificate, Bid Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value analysis, quality, cost, efficiency, MWBE/SDVOB status" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Petersburgh?
All active and historical solicitations from Town of Petersburgh are tracked and searchable. As a city agency, Town of Petersburgh regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Bid Specifications, Vendor Responsibility Questionnaire, Prevailing Wage Rate Confirmation, EEO Policy Confirmation, MWBE Statement, SDVOB Statement, Non-Collusive Bidding Certification, Wai. Review the full document from Town of Petersburgh for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Petersburg, NY. The total projected area is 5151 sq ft. Review the full solicitation for detailed scope requirements.