Winter Sand 2026-2027
Town of PeterboroughCity · Peterborough, NH- Due
- Oct 22, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Timothy Rose
- (603) 924-8000
The 30-second brief
The Town of Peterborough Department of Public Works is soliciting sealed bids for the supply of winter sand for the 2026-2027 season under RFP – SandSupply26.27. The scope involves providing between 3,000 and 8,000 yards of sand meeting specific NHDOT minimum specifications: less than 5% silt by weight, 1% organic materials, 70% passing a #4 sieve, and 100% passing a 1/2" sieve. Bidders must provide pricing for both 'Picked Up' and 'Delivered' options and include a 5-gallon bucket sample delivered to the Highway Dept at 35 Elm St. The contract term runs from November 1, 2026, to November 1, 2027. Sealed bids are due by October 22, 2026, at 10:00 AM at the Peterborough Town House; faxed or emailed bids will not be accepted.
Price Proposal Sheet, 5-gallon bucket sample, W-9 Form, Certificate of Insurance
Price, delivery, quality, local bidder preference for tied bids, responsible bidder standards (financial resources, experience, performance record)
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Summary
The Town of Peterborough Department of Public Works is soliciting sealed bids for the supply of winter sand for the 2026-2027 season under RFP – SandSupply26.27.
The scope involves providing between 3,000 and 8,000 yards of sand meeting specific NHDOT minimum specifications: less than 5% silt by weight, 1% organic materials, 70% passing a #4 sieve, and 100% passing a 1/2" sieve. Bidders must provide pricing for both 'Picked Up' and 'Delivered' options and include a 5-gallon bucket sample delivered to the Highway Dept at 35 Elm St. The contract term runs from November 1, 2026, to November 1, 2027. Sealed bids are due by October 22, 2026, at 10:00 AM at the Peterborough Town House; faxed or emailed bids will not be accepted.
EVALUATION CRITERIA
5- Price
- Delivery
- Quality
- Local bidder preference for tied bids
- Responsible bidder standards (financial resources, experience, performance record)
REQUIRED DELIVERABLES
4- Price Proposal Sheet
- 5-gallon bucket sample
- W-9 Form
- Certificate of Insurance
- Submit to
- 1 Grove St., Peterborough, New Hampshire 03458
- Scope location
- Peterborough, NH
Questions about this RFP
How do I respond to this RFP from Town of Peterborough?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1 Grove St., Peterborough, New Hampshire 03458. For questions, contact Timothy Rose.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Peterborough in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Timothy Rose at (603) 924-8000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price Proposal Sheet, 5-gallon bucket sample, W-9 Form, Certificate of Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, delivery, quality, local bidder preference for tied bids, responsible bidder standards (financial resources, experience, performance record)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Peterborough?
All active and historical solicitations from Town of Peterborough are tracked and searchable. As a city agency, Town of Peterborough regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Peterborough for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Peterborough, NH. Review the full solicitation for detailed scope requirements.