Town of Oxford Lawn and Athletic Fields Maintenance RFP
Town of OxfordCity · Oxford, CT- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Jan 7, 2026
- Contract term
- 1 year
- Primary contact
- Kyra Nesteriak
- 203-828-6506
The 30-second brief
Seeking proposals for town and school lawn and athletic fields maintenance, including mowing, trimming, fertilization, seeding, pest control, and upkeep. Contract to commence March 1, 2026, with an option to renew for two additional years.
Lawn and athletic fields maintenance services as detailed in the specifications.
Proposals will be considered, awarded and governed pursuant to Section 6-10(D) of the Oxford Town Charter. The Board of Selectmen reserves the right to reject any and all bids, waive irregularities or information in bidding and if necessary, re-advertise for bids. The Board of Selectmen also reserves the right to make such recommendations and or awards, including accepting a bid, to be in the best interest of the Town of Oxford.
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Summary
Seeking proposals for town and school lawn and athletic fields maintenance, including mowing, trimming, fertilization, seeding, pest control, and upkeep. Contract to commence March 1, 2026, with an option to renew for two additional years.
EVALUATION CRITERIA
Proposals will be considered, awarded and governed pursuant to Section 6-10(D) of the Oxford Town Charter. The Board of Selectmen reserves the right to reject any and all bids, waive irregularities or information in bidding and if necessary, re-advertise for bids. The Board of Selectmen also reserves the right to make such recommendations and or awards, including accepting a bid, to be in the best interest of the Town of Oxford.
REQUIRED DELIVERABLES
Lawn and athletic fields maintenance services as detailed in the specifications.
REQUIRED ATTACHMENTS
6- Certificate of Limited Liability Insurance Coverage
- Certificate of Worker's Compensation Coverage
- List of employees and equipment
- List of subcontractors
- 3 professional references
- Criminal background checks (after award)
- Submit to
- Reception desk at Oxford Town Hall, 486 Oxford Road, Oxford, CT 06478.
- Duration
- 24 months
- Scope location
- Town of Oxford properties and school properties within Oxford, CT.
Questions about this RFP
How do I respond to this RFP from Town of Oxford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Reception desk at Oxford Town Hall, 486 Oxford Road, Oxford, CT 06478.. For questions, contact Kyra Nesteriak.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Oxford in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyra Nesteriak at 203-828-6506. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lawn and athletic fields maintenance services as detailed in the specifications.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposals will be considered, awarded and governed pursuant to Section 6-10(D) of the Oxford Town Charter. The Board of Selectmen reserves the right to reject any and all bids, waive irregularities or..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Oxford?
All active and historical solicitations from Town of Oxford are tracked and searchable. As a city agency, Town of Oxford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Limited Liability Insurance Coverage, Certificate of Worker's Compensation Coverage, list of employees and equipment, list of subcontractors, 3 professional references, criminal backgro. Review the full document from Town of Oxford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Town of Oxford properties and school properties within Oxford, CT.. Review the full solicitation for detailed scope requirements.