Town of North Hempstead Cooling Tower Servicing, Maintenance and Repair Bid TNH231-2026
Town of North HempsteadCity · Manhasset, NY- Due
- Jun 16, 2026
- Deadline passed
- Posted
- May 27, 2026
- Contract term
- 1 year
- Primary contact
- Georgina Carr
- (516) 869-2403
The 30-second brief
The Town of North Hempstead is soliciting sealed bids for the maintenance, servicing, and repair of a cooling tower (BAC/FXV-L442) located at the Yes We Can Community Center in Westbury, NY. The requirements contract includes a maintenance program, seasonal water treatment service with chemicals, Legionella sampling, quarterly inspections, biological control indicators, and annual disinfection (CTCLD). Bidders must provide unit pricing for scheduled tasks and hourly rates for non-contracted emergency repairs. The contract term is one year with a one-year renewal option. Bids are due June 16, 2026, and are subject to New York State prevailing wage laws (Reference # 2026015019).
Maintenance Program and Plan Updates, Water Treatment Service, Legionella Sampling Results, Inspection Reports, Biological Control Indicators, Annual Certification
Lowest responsive and responsible bidder, experience, financial ability, organizational capacity
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Summary
The Town of North Hempstead is soliciting sealed bids for the maintenance, servicing, and repair of a cooling tower (BAC/FXV-L442) located at the Yes We Can Community Center in Westbury, NY. The requirements contract includes a maintenance program, seasonal water treatment service with chemicals, Legionella sampling, quarterly inspections, biological control indicators, and annual disinfection (CTCLD).
Bidders must provide unit pricing for scheduled tasks and hourly rates for non-contracted emergency repairs. The contract term is one year with a one-year renewal option. Bids are due June 16, 2026, and are subject to New York State prevailing wage laws (Reference # 2026015019).
EVALUATION CRITERIA
4- Lowest responsive and responsible bidder
- Experience
- Financial ability
- Organizational capacity
REQUIRED DELIVERABLES
6- Maintenance Program and Plan Updates
- Water Treatment Service
- Legionella Sampling Results
- Inspection Reports
- Biological Control Indicators
- Annual Certification
REQUIRED ATTACHMENTS
11- Bidder's Disclosure Statement
- Non-Collusion Declaration
- Statement of Financial Conditions
- Insurance Certification
- Acknowledgement of Receipt of Addenda
- Debarment and Suspension Certification
- Byrd Anti-Lobbying Amendment Certification
- Iran Divestment Act
- Procurement Lobbying Certification
- Local Business Certification
- Certification of No Boycott of Israel
REQUIRED STAFFING
Skilled and experienced service technicians
- Submit to
- 220 Plandome Road, Manhasset, New York 11030
- Duration
- 24 months
- Scope location
- Westbury, NY
Questions about this BID
How do I respond to this Bid from Town of North Hempstead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 220 Plandome Road, Manhasset, New York 11030. For questions, contact Georgina Carr.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of North Hempstead in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Georgina Carr at (516) 869-2403. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Skilled and experienced service technicians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Maintenance Program and Plan Updates, Water Treatment Service, Legionella Sampling Results, Inspection Reports, Biological Control Indicators, Annual Certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, experience, financial ability, organizational capacity" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of North Hempstead?
All active and historical solicitations from Town of North Hempstead are tracked and searchable. As a city agency, Town of North Hempstead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Disclosure Statement, Non-Collusion Declaration, Statement of Financial Conditions, Insurance Certification, Acknowledgement of Receipt of Addenda, Debarment and Suspension Certification, Byr. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of North Hempstead for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westbury, NY. Review the full solicitation for detailed scope requirements.