Town of North Elba Community Pump Track Design & Construction RFP 2026
Town of North ElbaCity · Lake Placid, NY- Due
- Jan 28, 2026
- Deadline passed
- Posted
- Jan 13, 2026
- Primary contact
- Haley Breen
- (518) 523-9516
The 30-second brief
The Town of North Elba is soliciting proposals for the design and installation of a community pump track system at the North Elba Athletic Fields. The project involves creating two separate tracks: a smaller track for beginners to moderate users and a larger track for advanced riders, located within a 200 x 150 ft project site. The system must be designed to withstand extreme local weather, including sub-zero temperatures and heavy snowfall. The project is funded by the Adirondack Smart Growth Program and includes a 30% MWBE goal and a 6% SDVOB goal. Proposals must include a vendor profile, system design specifications, project timeframe, itemized pricing, and maintenance instructions. The total budget for this project is $110,000, with a target completion date no later than June 2027. Responses are due by January 28, 2026.
Vendor Profile, System Design & Specifications, Project Timeframe, Pricing, Maintenance instructions
Alignment with size and design requirements, Value and total cost within budget, Vendor experience, Maintenance needs and longevity, Customer support, Ability to meet MWBE and SDVOB goals
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Summary
The Town of North Elba is soliciting proposals for the design and installation of a community pump track system at the North Elba Athletic Fields.
The project involves creating two separate tracks: a smaller track for beginners to moderate users and a larger track for advanced riders, located within a 200 x 150 ft project site. The system must be designed to withstand extreme local weather, including sub-zero temperatures and heavy snowfall. The project is funded by the Adirondack Smart Growth Program and includes a 30% MWBE goal and a 6% SDVOB goal. Proposals must include a vendor profile, system design specifications, project timeframe, itemized pricing, and maintenance instructions. The total budget for this project is $110,000, with a target completion date no later than June 2027. Responses are due by January 28, 2026.
EVALUATION CRITERIA
6- Alignment with size and design requirements
- Value and total cost within budget
- Vendor experience
- Maintenance needs and longevity
- Customer support
- Ability to meet MWBE and SDVOB goals
REQUIRED DELIVERABLES
5- Vendor Profile
- System Design & Specifications
- Project Timeframe
- Pricing
- Maintenance instructions
- Submit to
- 2693 Main Street, Lake Placid, NY 12946 or [email protected]
- Scope location
- Lake Placid, NY
Questions about this RFP
How do I respond to this RFP from Town of North Elba?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 2693 Main Street, Lake Placid, NY 12946 or [email protected]. For questions, contact Haley Breen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of North Elba in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Haley Breen at (518) 523-9516. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vendor Profile, System Design & Specifications, Project Timeframe, Pricing, Maintenance instructions. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Alignment with size and design requirements, Value and total cost within budget, Vendor experience, Maintenance needs and longevity, Customer support, Ability to meet MWBE and SDVOB goals" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of North Elba?
All active and historical solicitations from Town of North Elba are tracked and searchable. As a city agency, Town of North Elba regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of North Elba for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Placid, NY. Review the full solicitation for detailed scope requirements.