Town of Moultonborough Land Use Department Permitting Software RFP 2026
Town of MoultonboroughCity · Moultonborough, NH- Due
- Nov 13, 2026
- 6 days left
- Posted
- Oct 13, 2026
- Contract term
- 5 years
- Primary contact
- Tina Kelleher
- (603) 476-2347
The 30-second brief
The Town of Moultonborough, New Hampshire, seeks proposals for a comprehensive Land Use Department permitting software solution including implementation, existing data migration, staff training, and ongoing technical support. Required components cover building permits and inspections, land use applications, code enforcement reporting and investigations, contractor registrations, applications and payment portal, and GIS integration. The system serves Planning, Zoning, and Building/Code Enforcement managing approximately 50 board permits, 270 administrative permits, and 30,000 locally saved zoning files annually. Proposals are due by Friday, November 13, 2026, at 4pm EST via email to Tina Kelleher at [email protected]. Written questions are due October 23, 2026, with answers and addenda published October 30, 2026. Evaluation criteria include services offered, suitability, technical support, usability, references, and cost.
Software licensing / Subscription, Implementation & configuration, Data migration, Training, Technical Support and Software Maintenance, Cost of post-go-live changes
Services offered, Suitability for municipality's needs, Technical Support, Usability for staff, residents, contractors, References, Cost
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Summary
The Town of Moultonborough, New Hampshire, seeks proposals for a comprehensive Land Use Department permitting software solution including implementation, existing data migration, staff training, and ongoing technical support.
Required components cover building permits and inspections, land use applications, code enforcement reporting and investigations, contractor registrations, applications and payment portal, and GIS integration. The system serves Planning, Zoning, and Building/Code Enforcement managing approximately 50 board permits, 270 administrative permits, and 30,000 locally saved zoning files annually. Proposals are due by Friday, November 13, 2026, at 4pm EST via email to Tina Kelleher at [email protected]. Written questions are due October 23, 2026, with answers and addenda published October 30, 2026. Evaluation criteria include services offered, suitability, technical support, usability, references, and cost.
EVALUATION CRITERIA
8- Services offered
- Suitability for municipality's needs
- Technical Support
- Usability for staff
- Residents
- Contractors
- References
- Cost
REQUIRED DELIVERABLES
6- Software licensing / Subscription
- Implementation & configuration
- Data migration
- Training
- Technical Support and Software Maintenance
- Cost of post-go-live changes
REQUIRED ATTACHMENTS
4- Letter of interest
- Vendor proposal
- Bid sheet
- References
- Submit to
- [email protected]
- Scope location
- Moultonborough, NH
Questions about this RFP
How do I respond to this RFP from Town of Moultonborough?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tina Kelleher.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Moultonborough in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tina Kelleher at (603) 476-2347. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software licensing / Subscription, Implementation & configuration, Data migration, Training, Technical Support and Software Maintenance, Cost of post-go-live changes. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Services offered, Suitability for municipality's needs, Technical Support, Usability for staff, residents, contractors, References, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Moultonborough?
All active and historical solicitations from Town of Moultonborough are tracked and searchable. As a city agency, Town of Moultonborough regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of interest, Vendor proposal, Bid sheet, References. Review the full document from Town of Moultonborough for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Moultonborough, NH. Review the full solicitation for detailed scope requirements.