Town of Middlebury - Police Station HVAC Replacement Engineering Services RFP - 2026
Town of MiddleburyCity · Middlebury, VT- Due
- Dec 11, 2026
- 26 days left
- Posted
- Nov 10, 2026
- Primary contact
- Emmalee Cherington
- (802) 458-8013
The 30-second brief
The Town of Middlebury, Vermont requests proposals from qualified mechanical engineering firms to provide professional engineering and design services for the replacement of existing heating, cooling, ventilation, and associated HVAC controls at the Middlebury Police Station. The scope includes evaluating existing packaged rooftop units (RTUs), assessing hybrid electric heat pump/gas-fired RTU and full-electric heat pump alternatives, conducting building load and lifecycle cost analyses, evaluating energy sources and resilience, assessing ventilation and energy recovery systems, and preparing construction-ready plans and specifications. Proposals are due by December 11, 2026, and questions must be submitted by December 4, 2026.
Existing Conditions Report, Alternatives Analysis, Energy and Lifecycle Cost Analysis, Preferred Alternative Recommendation, Design Documents, Construction Cost Estimate, Final Bid Documents
Relevant experience with municipal HVAC replacement 25%, Qualifications and experience of project team 15%, Understanding of project and proposed approach 20%, Quality of energy and lifecycle cost methodology 10%, Experience with occupied public safety facilities 5%, Schedule and availability 5%, Fee proposal 20%
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Summary
The Town of Middlebury, Vermont requests proposals from qualified mechanical engineering firms to provide professional engineering and design services for the replacement of existing heating, cooling, ventilation, and associated HVAC controls at the Middlebury Police Station.
The scope includes evaluating existing packaged rooftop units (RTUs), assessing hybrid electric heat pump/gas-fired RTU and full-electric heat pump alternatives, conducting building load and lifecycle cost analyses, evaluating energy sources and resilience, assessing ventilation and energy recovery systems, and preparing construction-ready plans and specifications. Proposals are due by December 11, 2026, and questions must be submitted by December 4, 2026.
EVALUATION CRITERIA
7- Relevant experience with municipal HVAC replacement 25%
- Qualifications and experience of project team 15%
- Understanding of project and proposed approach 20%
- Quality of energy and lifecycle cost methodology 10%
- Experience with occupied public safety facilities 5%
- Schedule and availability 5%
- Fee proposal 20%
REQUIRED DELIVERABLES
7- Existing Conditions Report
- Alternatives Analysis
- Energy and Lifecycle Cost Analysis
- Preferred Alternative Recommendation
- Design Documents
- Construction Cost Estimate
- Final Bid Documents
REQUIRED STAFFING
5- Submit to
- [email protected]
- Scope location
- Middlebury, VT
Questions about this RFP
How do I respond to this RFP from Town of Middlebury?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Emmalee Cherington.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Middlebury in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emmalee Cherington at (802) 458-8013. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project manager, Mechanical engineer, Electrical engineer, Energy/lifecycle cost analyst, Controls specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Existing Conditions Report, Alternatives Analysis, Energy and Lifecycle Cost Analysis, Preferred Alternative Recommendation, Design Documents, Construction Cost Estimate, Final Bid Documents. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience with municipal HVAC replacement 25%, Qualifications and experience of project team 15%, Understanding of project and proposed approach 20%, Quality of energy and lifecycle cost met..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Middlebury?
All active and historical solicitations from Town of Middlebury are tracked and searchable. As a city agency, Town of Middlebury regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Middlebury for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Middlebury, VT. Review the full solicitation for detailed scope requirements.
