Town of Madawaska Assessor’s Agent Services RFP 2026
Town of MadawaskaCity · Madawaska, ME- Due
- May 19, 2026
- Deadline passed
- Posted
- May 7, 2026
- Contract term
- 3 years
- Primary contact
- David P. Daigle
- (207) 728-6351
The 30-second brief
The Town of Madawaska is requesting proposals for professional Assessor’s Agent services to oversee municipal assessment functions. The selected agent will maintain real and personal property records, oversee the annual assessment process, certify the municipal commitment, conduct sales ratio studies, and process property transfers and exemptions (Homestead, Veteran, Tree Growth, Farmland). Responsibilities also include taxpayer assistance, attending Board of Assessment Review (BAR) hearings, and ensuring compliance with Maine Revenue Services (MRS) standards. Proposals are due by May 19, 2026, at 12:00 p.m. at the Town Office. Applicants should ideally be Maine Certified Assessors (CMA) with experience in CAMA software systems.
Municipal commitment, Sales ratio studies, Market analysis, MRS reports, Fee proposal, Municipal references
Experience and qualifications, Understanding of municipal assessment administration, Responsiveness and availability, References, Cost effectiveness, Ability to meet the Town’s needs
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Summary
The Town of Madawaska is requesting proposals for professional Assessor’s Agent services to oversee municipal assessment functions.
The selected agent will maintain real and personal property records, oversee the annual assessment process, certify the municipal commitment, conduct sales ratio studies, and process property transfers and exemptions (Homestead, Veteran, Tree Growth, Farmland). Responsibilities also include taxpayer assistance, attending Board of Assessment Review (BAR) hearings, and ensuring compliance with Maine Revenue Services (MRS) standards. Proposals are due by May 19, 2026, at 12:00 p.m. at the Town Office. Applicants should ideally be Maine Certified Assessors (CMA) with experience in CAMA software systems.
EVALUATION CRITERIA
6- Experience and qualifications
- Understanding of municipal assessment administration
- Responsiveness and availability
- References
- Cost effectiveness
- Ability to meet the Town’s needs
REQUIRED DELIVERABLES
6- Municipal commitment
- Sales ratio studies
- Market analysis
- MRS reports
- Fee proposal
- Municipal references
REQUIRED ATTACHMENTS
11- Summary of municipal assessing experience
- List of municipalities served
- Relevant certifications and licenses
- Resumes of key personnel
- Description of services proposed
- Availability and office hours
- Proposed response times
- Staffing structure
- Cost Proposal
- References
- Proof of insurance
- Submit to
- Town of Madawaska, 328 St. Thomas St. Ste 101, Madawaska, ME 04756
- Scope location
- Madawaska, ME
Questions about this RFP
How do I respond to this RFP from Town of Madawaska?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Madawaska, 328 St. Thomas St. Ste 101, Madawaska, ME 04756. For questions, contact David P. Daigle.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Madawaska in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David P. Daigle at (207) 728-6351. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Municipal commitment, Sales ratio studies, Market analysis, MRS reports, Fee proposal, Municipal references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Understanding of municipal assessment administration, Responsiveness and availability, References, Cost effectiveness, Ability to meet the Town’s needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Madawaska?
All active and historical solicitations from Town of Madawaska are tracked and searchable. As a city agency, Town of Madawaska regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Summary of municipal assessing experience, List of municipalities served, Relevant certifications and licenses, Resumes of key personnel, Description of services proposed, Availability and office hour. Review the full document from Town of Madawaska for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madawaska, ME. Review the full solicitation for detailed scope requirements.