Town of Los Gatos Program and Project Management of Capital Improvement Program - RFQ TBD, 2026
Town of Los GatosCity · Los Gatos, CA- Due
- Jun 27, 2026
- Deadline passed
- Posted
- Jun 5, 2026
- Primary contact
- Gary Heap
- (408) 399-5773
The 30-second brief
The Town of Los Gatos, CA is seeking qualifications from experienced consulting firms to provide comprehensive Capital Improvement Program (CIP) and project management services in support of the Town's ongoing investment in public infrastructure and community facilities. The selected consultant will support Town staff, providing professional engineering, project management, contract administration, and program delivery services to successfully plan, design, and implement a diverse portfolio of capital projects including transportation improvements, pavement rehabilitation, park and facility enhancements, accessibility improvements, and stormwater projects. The consultant will assist with managing projects through all phases of delivery, including project planning, environmental review, design coordination, permitting, procurement, construction administration, budget management, stakeholder coordination, and project closeout. Submissions are due by June 27, 2026, with questions due by June 17, 2026. Required qualifications include licensing in Civil Engineering and Land Surveying in the State of California.
Cover letter (5%), Project approach (15%), Qualifications of the firm (25%), Qualifications of the project personnel (25%), References (15%), Sample Projects (15%)
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Summary
The Town of Los Gatos, CA is seeking qualifications from experienced consulting firms to provide comprehensive Capital Improvement Program (CIP) and project management services in support of the Town's ongoing investment in public infrastructure and community facilities.
The selected consultant will support Town staff, providing professional engineering, project management, contract administration, and program delivery services to successfully plan, design, and implement a diverse portfolio of capital projects including transportation improvements, pavement rehabilitation, park and facility enhancements, accessibility improvements, and stormwater projects. The consultant will assist with managing projects through all phases of delivery, including project planning, environmental review, design coordination, permitting, procurement, construction administration, budget management, stakeholder coordination, and project closeout. Submissions are due by June 27, 2026, with questions due by June 17, 2026. Required qualifications include licensing in Civil Engineering and Land Surveying in the State of California.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Cover letter
- Resumes of proposed personnel
- Detailed description of the firm's approach and methodology
- Examples of similar projects
- References from previous clients
- Cost proposal
- Including hourly rates and any other fees
- LIST_OF_SUBCONSULTANTS.pdf
- Submit to
- https://procurement.opengov.com/portal/losgatosca
- Scope location
- Los Gatos, CA
Questions about this RFQ
How do I respond to this RFQ from Town of Los Gatos?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/losgatosca. For questions, contact Gary Heap.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Los Gatos in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gary Heap at (408) 399-5773. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cover letter (5%), Project approach (15%), Qualifications of the firm (25%), Qualifications of the project personnel (25%), References (15%), Sample Projects (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Los Gatos?
All active and historical solicitations from Town of Los Gatos are tracked and searchable. As a city agency, Town of Los Gatos regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Resumes of proposed personnel, Detailed description of the firm's approach and methodology, Examples of similar projects, References from previous clients, Cost proposal, including hourl. Review the full document from Town of Los Gatos for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Los Gatos, CA. Review the full solicitation for detailed scope requirements.