Town of Los Gatos - Operational Audit of Town of Los Gatos Fleet - RFQ 27-001 (2026)
Town of Los GatosCity · Los Gatos, CA- Due
- Jul 29, 2026
- Deadline passed
- Posted
- Jul 10, 2026
- Primary contact
- Nicolle Burnham
- (860) 399-5774
The 30-second brief
The Town of Los Gatos is seeking proposals for a performance audit of its fleet operations, focusing on how vehicles are used, assigned, and maintained. The scope covers 91 managed vehicles and equipment assets including construction equipment, work trucks, police interceptors, undercover vehicles, trailers, UTVs, and radar trailers. Services require an existing conditions assessment, utilization and efficiency analysis, maintenance operations review, policy evaluations, and a final written audit report with implementation roadmap. The submission deadline is July 29, 2026, with questions due by July 22, 2026. Submissions must be delivered electronically via the bidding portal or to 41 Miles Avenue, Los Gatos, CA 95030.
Written audit report with prioritized recommendations, Fleet reduction/leasing analysis, Implementation roadmap, And attendance at two meetings with the Town Manager or Town Council.
Project approach (24%), qualifications of project personnel (30%), sample projects (15%), rate sheet (15%), cover letter (15%)
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Summary
The Town of Los Gatos is seeking proposals for a performance audit of its fleet operations, focusing on how vehicles are used, assigned, and maintained.
The scope covers 91 managed vehicles and equipment assets including construction equipment, work trucks, police interceptors, undercover vehicles, trailers, UTVs, and radar trailers. Services require an existing conditions assessment, utilization and efficiency analysis, maintenance operations review, policy evaluations, and a final written audit report with implementation roadmap. The submission deadline is July 29, 2026, with questions due by July 22, 2026. Submissions must be delivered electronically via the bidding portal or to 41 Miles Avenue, Los Gatos, CA 95030.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Written audit report with prioritized recommendations, Fleet reduction/leasing analysis, Implementation roadmap, And attendance at two meetings with the Town Manager or Town Council.
REQUIRED ATTACHMENTS
5- Cover letter
- Project approach
- Personnel qualifications
- Three sample projects
- Rate sheet
- Submit to
- https://procurement.opengov.com/portal/losgatosca
- Scope location
- Los Gatos, CA
Questions about this RFQ
How do I respond to this RFQ from Town of Los Gatos?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/losgatosca. For questions, contact Nicolle Burnham.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Los Gatos in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicolle Burnham at (860) 399-5774. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Written audit report with prioritized recommendations, Fleet reduction/leasing analysis, Implementation roadmap, And attendance at two meetings with the Town Manager or Town Council.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project approach (24%), qualifications of project personnel (30%), sample projects (15%), rate sheet (15%), cover letter (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Los Gatos?
All active and historical solicitations from Town of Los Gatos are tracked and searchable. As a city agency, Town of Los Gatos regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, project approach, personnel qualifications, three sample projects, rate sheet. Review the full document from Town of Los Gatos for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Los Gatos, CA. Review the full solicitation for detailed scope requirements.