Town of Leesburg Graphic Design Services for Leesburg at Leisure Activities Guide RFP 100413-FY27-11
Town of LeesburgCity · Leesburg, IN- Due
- Aug 6, 2026
- Deadline passed
- Posted
- Jul 9, 2026
- Contract term
- 1 year
- Primary contact
- Maria Alcalde
- (703) 771-2763
The 30-second brief
The Town of Leesburg is seeking proposals for graphic design and layout services for four quarterly issues of its 'Leesburg at Leisure' activities guide. Proposals are due via the eVA procurement portal by August 6, 2026.
Graphic design services, Photo editing, Four rounds of proofs, ADA compliant electronic version, Print-ready file, Sample design pages
Cost of Design Services and additional fees (40%), Creativity of Design of Sample Pages and ADA Compliance (40%), Portfolio Review and Overall Completeness/Quality of the Proposal (20%)
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Summary
The Town of Leesburg is seeking proposals for graphic design and layout services for four quarterly issues of its 'Leesburg at Leisure' activities guide. Proposals are due via the eVA procurement portal by August 6, 2026.
EVALUATION CRITERIA
Cost of Design Services and additional fees (40%), Creativity of Design of Sample Pages and ADA Compliance (40%), Portfolio Review and Overall Completeness/Quality of the Proposal (20%)
REQUIRED DELIVERABLES
6- Graphic design services
- Photo editing
- Four rounds of proofs
- ADA compliant electronic version
- Print-ready file
- Sample design pages
REQUIRED ATTACHMENTS
6- Offeror Submission Form
- Acknowledgement of Addenda
- References
- Proposal Protection Disclosure Form
- Pricing Form
- Sample Design Pages
REQUIRED STAFFING
Buyer I
- Submit to
- Commonwealth’s eProcurement website (www.eva.virginia.gov)
- Scope location
- Leesburg, VA
Questions about this RFP
How do I respond to this RFP from Town of Leesburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Commonwealth’s eProcurement website (www.eva.virginia.gov). For questions, contact Maria Alcalde.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Leesburg in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maria Alcalde at (703) 771-2763. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Buyer I. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Graphic design services, Photo editing, Four rounds of proofs, ADA compliant electronic version, Print-ready file, Sample design pages. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of Design Services and additional fees (40%), Creativity of Design of Sample Pages and ADA Compliance (40%), Portfolio Review and Overall Completeness/Quality of the Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Leesburg?
All active and historical solicitations from Town of Leesburg are tracked and searchable. As a city agency, Town of Leesburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offeror Submission Form, Acknowledgement of Addenda, References, Proposal Protection Disclosure Form, Pricing Form, Sample Design Pages. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Leesburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, VA. Review the full solicitation for detailed scope requirements.