Town of Lake Park - Quarterly HVAC Preventive Maintenance and Emergency Repair Services - ITB-132-2026 (2026)
Town of Lake ParkCity · Lake Park, FL- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 3 years
- Primary contact
- Vivian Mendez
- (561) 881-3300
The 30-second brief
The Town of Lake Park, Florida, Public Works Department invites sealed electronic bids for quarterly HVAC preventive maintenance and as-needed emergency repair services at Town buildings and public facilities, including Town Hall, PBSO District 10 Substation, Public Works Department, Lake Park Public Library, Recreation/CRA Building, Evergreen House, Kelsey Park Indoor Pavilion, Kelsey Park Tennis/Pro Shop, and Lake Park Harbor Marina. The scope includes four complete preventive maintenance service events per contract year, 24-hour emergency dispatch capability, routine filter and standard belt replacement, lubrication, coil cleaning, refrigerant checks, and service reporting. Bids are due by Friday, October 2, 2026, at 2:30 p.m. via the Demandstar (Euna Bids) System. A mandatory pre-bid meeting and site visit was held on Thursday, September 10, 2026, at 1:00 p.m. Written questions were due by Friday, September 18, 2026, at 5:00 p.m. The initial contract term is three years with up to two optional one-year renewals subject to CPI adjustments and a 5% escalation cap. Bidders must possess a Florida Class A air-conditioning contractor license (unlimited) or legally sufficient equivalent, demonstrate five years of comparable commercial/institutional experience, provide three client references, and meet specific insurance, safety, and licensing requirements. Award will be made to the lowest responsive and responsible bidder based on the Total Evaluated Bid.
Four quarterly preventive maintenance events per year, As-needed emergency repair services, And 24-hour emergency dispatch capability for all listed HVAC assets across Town facilities.
Lowest responsive and responsible bidder based on Total Evaluated Bid for the initial three-year contract term
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Summary
The Town of Lake Park, Florida, Public Works Department invites sealed electronic bids for quarterly HVAC preventive maintenance and as-needed emergency repair services at Town buildings and public facilities, including Town Hall, PBSO District 10 Substation, Public Works Department, Lake Park Public Library, Recreation/CRA Building, Evergreen House, Kelsey Park Indoor Pavilion, Kelsey Park Tennis/Pro Shop, and Lake Park Harbor Marina.
The scope includes four complete preventive maintenance service events per contract year, 24-hour emergency dispatch capability, routine filter and standard belt replacement, lubrication, coil cleaning, refrigerant checks, and service reporting. Bids are due by Friday, October 2, 2026, at 2:30 p.m. via the Demandstar (Euna Bids) System. A mandatory pre-bid meeting and site visit was held on Thursday, September 10, 2026, at 1:00 p.m. Written questions were due by Friday, September 18, 2026, at 5:00 p.m. The initial contract term is three years with up to two optional one-year renewals subject to CPI adjustments and a 5% escalation cap. Bidders must possess a Florida Class A air-conditioning contractor license (unlimited) or legally sufficient equivalent, demonstrate five years of comparable commercial/institutional experience, provide three client references, and meet specific insurance, safety, and licensing requirements. Award will be made to the lowest responsive and responsible bidder based on the Total Evaluated Bid.
EVALUATION CRITERIA
Lowest responsive and responsible bidder based on Total Evaluated Bid for the initial three-year contract term
REQUIRED DELIVERABLES
Four quarterly preventive maintenance events per year, As-needed emergency repair services, And 24-hour emergency dispatch capability for all listed HVAC assets across Town facilities.
REQUIRED ATTACHMENTS
10- Attachment A — Bid Submission Checklist
- Attachment B — Bid Form and Price Schedule
- Attachment C — Bidder Qualifications
- Licensing
- Technical Capacity and References
- Attachment D — Consolidated Certifications and Disclosures
- Attachment E — Mandatory Pre-Bid and Site-Visit Certification
- Evidence of ability to obtain required insurance
- Copies of applicable contractor and refrigerant-handling licenses/certifications
- Acknowledgment of all addenda and clearly identified exceptions
REQUIRED STAFFING
3- Submit to
- Demandstar (Euna Bids) System
- Duration
- 36 months
- Scope location
- Lake Park, Florida
Questions about this ITB
How do I respond to this ITB from Town of Lake Park?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Demandstar (Euna Bids) System. For questions, contact Vivian Mendez.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Town of Lake Park in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vivian Mendez at (561) 881-3300. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Normal-hours HVAC technician labor, After-hours/weekend/holiday labor, Metasys controls specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Four quarterly preventive maintenance events per year, As-needed emergency repair services, And 24-hour emergency dispatch capability for all listed HVAC assets across Town facilities.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder based on Total Evaluated Bid for the initial three-year contract term" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Lake Park?
All active and historical solicitations from Town of Lake Park are tracked and searchable. As a city agency, Town of Lake Park regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A — Bid Submission Checklist, Attachment B — Bid Form and Price Schedule, Attachment C — Bidder Qualifications, Licensing, Technical Capacity and References, Attachment D — Consolidated Cer. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Lake Park for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Park, Florida. Review the full solicitation for detailed scope requirements.