Town of Lake Park - Emergency Standby Generator Cooling System Repair - RFQ 129-2026
Town of Lake ParkCity · Lake Park, FL- Due
- Sep 8, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Primary contact
- Paul Mathis
- (561) 881-3345 ext 654
The 30-second brief
The Town of Lake Park Public Works Department is requesting written quotations for the emergency standby generator cooling system repair at the Town Public Works Facility located at 650 Old Dixie Highway, Lake Park, Florida 33403. The project involves repairing the cooling system for a 2007 Katolight 100 kW diesel emergency standby generator (Asset PW1) supporting administration and vehicle maintenance facilities. Scope includes supplying a new OEM radiator, water pump replacement, hoses, thermostat, drive-belt set, block heater, engine oil and filter service, cooling system flush, extended-life coolant, and pressure testing. Mandatory site inspections are required between August 10 and August 21, 2026. Written questions are due by August 24, 2026, and quotes are due by September 8, 2026, at 2:00 p.m. Eastern Time.
Mobilization and mandatory site verification; New radiator removal and replacement; Water pump removal and replacement; Coolant and bypass hoses, Clamps, And fittings; Thermostat and gasket/seal replacement; Engine drive-belt set replacement; Engine block-heater replacement; Engine oil and oil-filter service; Cooling-system flush, Extended-life coolant, Refill, And air removal; Gaskets, Seals, Fasteners, And miscellaneous repair materials; Environmental handling and lawful waste disposal; Pressure testing, 60-minute facility-load test, ATS functional test, And commissioning; Closeout documentation and minimum one-year warranty
Total evaluated cost and clarity/accuracy of itemized pricing, technical compliance and quality of proposed components, parts availability and schedule, relevant experience and references, testing approach and warranty coverage
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Summary
The Town of Lake Park Public Works Department is requesting written quotations for the emergency standby generator cooling system repair at the Town Public Works Facility located at 650 Old Dixie Highway, Lake Park, Florida 33403.
The project involves repairing the cooling system for a 2007 Katolight 100 kW diesel emergency standby generator (Asset PW1) supporting administration and vehicle maintenance facilities. Scope includes supplying a new OEM radiator, water pump replacement, hoses, thermostat, drive-belt set, block heater, engine oil and filter service, cooling system flush, extended-life coolant, and pressure testing. Mandatory site inspections are required between August 10 and August 21, 2026. Written questions are due by August 24, 2026, and quotes are due by September 8, 2026, at 2:00 p.m. Eastern Time.
EVALUATION CRITERIA
5- Total evaluated cost and clarity/accuracy of itemized pricing
- Technical compliance and quality of proposed components
- Parts availability and schedule
- Relevant experience and references
- Testing approach and warranty coverage
REQUIRED DELIVERABLES
13- Mobilization and mandatory site verification
- New radiator removal and replacement
- Water pump removal and replacement
- Coolant and bypass hoses, Clamps, And fittings
- Thermostat and gasket/seal replacement
- Engine drive-belt set replacement
- Engine block-heater replacement
- Engine oil and oil-filter service
- Cooling-system flush, Extended-life coolant, Refill, And air removal
- Gaskets, Seals, Fasteners, And miscellaneous repair materials
- Environmental handling and lawful waste disposal
- Pressure testing, 60-minute facility-load test, ATS functional test, And commissioning
- Closeout documentation and minimum one-year warranty
REQUIRED ATTACHMENTS
7- Attachment A - Vendor Quotation and Price Schedule
- Attachment B - Vendor Certification and Signature
- Attachment C - Mandatory Responsiveness Checklist, Addenda Acknowledgment, and Exceptions Matrix
- Attachment D - Mandatory Site Inspection Certificate
- Detailed parts list
- Required licenses, certificates of insurance, and workers' compensation documentation
- Three comparable project references
- Submit to
- DemandStar, email ([email protected]), or sealed delivery to Town Clerk, Town of Lake Park, 535 Park Avenue, Lake Park, Florida 33403
- Scope location
- Lake Park, Florida
Questions about this RFQ
How do I respond to this RFQ from Town of Lake Park?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar, email ([email protected]), or sealed delivery to Town Clerk, Town of Lake Park, 535 Park Avenue, Lake Park, Florida 33403. For questions, contact Paul Mathis.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Lake Park in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Mathis at (561) 881-3345 ext 654. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobilization and mandatory site verification; New radiator removal and replacement; Water pump removal and replacement; Coolant and bypass hoses, Clamps, And fittings; Thermostat and gasket/seal replacement; Engine drive-belt set replacement; Engine block-heater replacement; Engine oil and oil-filte. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total evaluated cost and clarity/accuracy of itemized pricing, technical compliance and quality of proposed components, parts availability and schedule, relevant experience and references, testing app..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Lake Park?
All active and historical solicitations from Town of Lake Park are tracked and searchable. As a city agency, Town of Lake Park regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Vendor Quotation and Price Schedule; Attachment B - Vendor Certification and Signature; Attachment C - Mandatory Responsiveness Checklist, Addenda Acknowledgment, and Exceptions Matrix;. Review the full document from Town of Lake Park for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lake Park, Florida. Review the full solicitation for detailed scope requirements.