Town of Hudson - On-Call HVAC Repair & Emergency Services - RFP 2026
Town of HudsonCity · Hudson, NH- Due
- Aug 28, 2026
- Deadline passed
- Posted
- Aug 14, 2026
- Primary contact
- Elvis Dhima
- (603) 886-6000
The 30-second brief
The Town of Hudson, New Hampshire seeks proposals from qualified HVAC contractors to establish a multiple-award pool of up to three firms to provide on-call diagnostic, repair, replacement, and emergency HVAC services for Town-owned buildings and facilities. Covered equipment includes boilers, furnaces, rooftop units, air handlers, split systems, mini-split systems, unit heaters, exhaust and ventilation equipment, pumps, motors, valves, controls, thermostats, dampers, compressors, and refrigerant components. Work will be assigned on an as-needed basis, with no minimum quantity or dollar value guaranteed. Preventive maintenance is excluded from initial evaluation but may be requested separately post-award. Proposals are due by August 28, 2026, at 10:00 AM at the Town Hall Offices, 12 School Street, Hudson, NH 03051. Questions must be submitted in writing by August 24, 2026, at 10:00 AM. Evaluation is based on company qualifications and experience, personnel and technical capabilities, availability and emergency response, references, pricing, and overall understanding of needs.
Company Qualifications and Municipal/Commercial Experience (20), Personnel, Licenses, and Technical Capabilities (20), Availability, Staffing, and Emergency Response (20), Similar Experience, References, and Past Performance (15), On-Call Labor Rates, Markups, and Service Charges (20), Overall Proposal and Understanding of Town Needs (5)
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Summary
The Town of Hudson, New Hampshire seeks proposals from qualified HVAC contractors to establish a multiple-award pool of up to three firms to provide on-call diagnostic, repair, replacement, and emergency HVAC services for Town-owned buildings and facilities.
Covered equipment includes boilers, furnaces, rooftop units, air handlers, split systems, mini-split systems, unit heaters, exhaust and ventilation equipment, pumps, motors, valves, controls, thermostats, dampers, compressors, and refrigerant components. Work will be assigned on an as-needed basis, with no minimum quantity or dollar value guaranteed. Preventive maintenance is excluded from initial evaluation but may be requested separately post-award. Proposals are due by August 28, 2026, at 10:00 AM at the Town Hall Offices, 12 School Street, Hudson, NH 03051. Questions must be submitted in writing by August 24, 2026, at 10:00 AM. Evaluation is based on company qualifications and experience, personnel and technical capabilities, availability and emergency response, references, pricing, and overall understanding of needs.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Proposal document following the required outline, Completed Proposal Form, Completed Pricing Form, Completed Specifications Exception Form, Alternate Form W-9 or current IRS Form W-9, Signed Town of Hudson Indemnification Agreement, Evidence of insurance or statement of ability to meet insurance requirements, At least three (3) references and examples of similar service experience, Licensing and certification information for the firm and proposed personnel, Acknowledgment of all addenda issued by the Town
REQUIRED STAFFING
5- Submit to
- Town Hall Offices, Office of the Town Clerk, 12 School Street, Hudson, NH 03051
- Scope location
- Hudson, NH
Questions about this RFP
How do I respond to this RFP from Town of Hudson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town Hall Offices, Office of the Town Clerk, 12 School Street, Hudson, NH 03051. For questions, contact Elvis Dhima.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hudson in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elvis Dhima at (603) 886-6000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Service Technician - Regular Hours, HVAC Service Technician - Overtime, HVAC Service Technician - Emergency/After Hours, Controls Technician, Apprentice/Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Qualifications and Municipal/Commercial Experience (20), Personnel, Licenses, and Technical Capabilities (20), Availability, Staffing, and Emergency Response (20), Similar Experience, Referenc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hudson?
All active and historical solicitations from Town of Hudson are tracked and searchable. As a city agency, Town of Hudson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal document following the required outline, Completed Proposal Form, Completed Pricing Form, Completed Specifications Exception Form, Alternate Form W-9 or current IRS Form W-9, Signed Town of H. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Hudson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hudson, NH. Review the full solicitation for detailed scope requirements.