Town of Hudson On-Call HVAC Repair and Emergency Services RFP 2026
Town of HudsonCity · Hudson, NH- Due
- Aug 28, 2026
- Deadline passed
- Posted
- Aug 1, 2026
- Primary contact
- Elvis Dhima
- (603) 886-6000
The 30-second brief
The Town of Hudson is establishing a pool of up to three contractors for on-call HVAC diagnostic, repair, and emergency services at municipal facilities. Proposals are due by August 28, 2026.
Proposal document, Completed Proposal Form, Completed Pricing Form, Specifications Exception Form, Form W-9, Signed Indemnification Agreement, Evidence of insurance, References, Licensing and certification info
Company Qualifications and Experience (20), Personnel and Technical Capabilities (20), Availability and Emergency Response (20), References and Past Performance (15), Pricing (20), Overall Understanding of Needs (5)
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Summary
The Town of Hudson is establishing a pool of up to three contractors for on-call HVAC diagnostic, repair, and emergency services at municipal facilities. Proposals are due by August 28, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Proposal document
- Completed Proposal Form
- Completed Pricing Form
- Specifications Exception Form
- Form W-9
- Signed Indemnification Agreement
- Evidence of insurance
- References
- Licensing and certification info
REQUIRED STAFFING
5- Submit to
- Town Hall Offices, Office of the Town Clerk, 12 School Street, Hudson, NH 03051
- Scope location
- Hudson, NH
Questions about this RFP
How do I respond to this RFP from Town of Hudson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Town Hall Offices, Office of the Town Clerk, 12 School Street, Hudson, NH 03051. For questions, contact Elvis Dhima.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hudson in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elvis Dhima at (603) 886-6000. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Service Technician - Regular Hours, HVAC Service Technician - Overtime, HVAC Service Technician - Emergency/After Hours, Controls Technician, Apprentice/Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal document, Completed Proposal Form, Completed Pricing Form, Specifications Exception Form, Form W-9, Signed Indemnification Agreement, Evidence of insurance, References, Licensing and certification info. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Qualifications and Experience (20), Personnel and Technical Capabilities (20), Availability and Emergency Response (20), References and Past Performance (15), Pricing (20), Overall Understandi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hudson?
All active and historical solicitations from Town of Hudson are tracked and searchable. As a city agency, Town of Hudson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Hudson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hudson, NH. Review the full solicitation for detailed scope requirements.