Town of Howland - Real Property Revaluation Equalization Project - RFP 2028
Town of HowlandCity · Howland, ME- Due
- Jan 28, 2027
- 93 days left
- Posted
- Sep 22, 2026
- Duration
- 29 months
The 30-second brief
The Town of Howland, Maine is soliciting sealed proposals from qualified revaluation firms to conduct a complete revaluation of all taxable and tax-exempt real property and personal property within the Town, effective April 1, 2028. The project includes full measure and list exterior and interior inspections, digital photos, CAD sketches entered into TRIO Web software, real property valuation, personal property valuation, land and market study, assessment notices, informal hearings, and appeals and defense of values. The town encompasses approximately 22,389 acres with 771+ real estate accounts, 23+ personal property accounts, and 57+ current use accounts. Proposals are due by Thursday, January 28, 2027, at 5:00 p.m., with a completion date targeted for 2029. Required criteria include firm qualifications and experience in Maine revaluations (25%), certified staff credentials including Maine Certified Assessors (25%), technical approach and ability to meet a 2028 deadline (20%), experience with TRIO software (10%), and cost of proposal (20%).
Updated TRIO WEB database; Complete set of property record cards; Digital photos of all structures; Valuation manuals and schedules; Ratio studies before and after revaluation
Firm qualifications and experience in Maine revaluations (25%), Certified staff credentials, including Maine Certified Assessors (25%), Technical approach and ability to meet a 2028 deadline (20%), Experience with TRIO software (10%), Cost of proposal (20%)
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Summary
The Town of Howland, Maine is soliciting sealed proposals from qualified revaluation firms to conduct a complete revaluation of all taxable and tax-exempt real property and personal property within the Town, effective April 1, 2028.
The project includes full measure and list exterior and interior inspections, digital photos, CAD sketches entered into TRIO Web software, real property valuation, personal property valuation, land and market study, assessment notices, informal hearings, and appeals and defense of values. The town encompasses approximately 22,389 acres with 771+ real estate accounts, 23+ personal property accounts, and 57+ current use accounts. Proposals are due by Thursday, January 28, 2027, at 5:00 p.m., with a completion date targeted for 2029. Required criteria include firm qualifications and experience in Maine revaluations (25%), certified staff credentials including Maine Certified Assessors (25%), technical approach and ability to meet a 2028 deadline (20%), experience with TRIO software (10%), and cost of proposal (20%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Updated TRIO WEB database
- Complete set of property record cards
- Digital photos of all structures
- Valuation manuals and schedules
- Ratio studies before and after revaluation
REQUIRED ATTACHMENTS
8- Cover Letter
- Firm Profile & Experience
- Project Team
- Understanding of Project
- Proposed Approach
- Sample Materials
- Cost Proposal
- Evidence of Surety
- Submit to
- Town of Howland Attn: Town Manager 10 Bridge Road Howland, ME 04448
- Scope location
- Howland, Maine
Questions about this RFP
How do I respond to this RFP from Town of Howland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 28, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Howland Attn: Town Manager 10 Bridge Road Howland, ME 04448.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Howland in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Updated TRIO WEB database; Complete set of property record cards; Digital photos of all structures; Valuation manuals and schedules; Ratio studies before and after revaluation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm qualifications and experience in Maine revaluations (25%), Certified staff credentials, including Maine Certified Assessors (25%), Technical approach and ability to meet a 2028 deadline (20%), Ex..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Howland?
All active and historical solicitations from Town of Howland are tracked and searchable. As a city agency, Town of Howland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 29 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 28, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Profile & Experience, Project Team, Understanding of Project, Proposed Approach, Sample Materials, Cost Proposal, Evidence of Surety. Review the full document from Town of Howland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Howland, Maine. Review the full solicitation for detailed scope requirements.