Town of Hillsborough - System Development Fee and Rate Model Update RFP FY 2027
Town of Hillsborough, Town of Hillsborough, NC·City
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- Primary Contact
- Bryant Green · (919) 296-9630
- Scope Location
- Hillsborough, NC
- Submission Address
- [email protected]
SUMMARY
The Town of Hillsborough seeks proposals for a system development fee (SDF) and rate model update for its public water and sewer system, serving approximately 7,000 residential, commercial, industrial, and institutional customers in northern Orange County, North Carolina. The scope includes preparing an updated system development fee analysis consistent with § 162A-205 based on projected Capital Improvement Program (CIP) costs over the next 15 years, analyzing buy-in, incremental, marginal, and combined cost scenarios, and potentially providing a water and sewer rate model evaluating in-town versus out-of-town rates. Deliverables include a fee analysis format for website posting for 45 days, a modifiable rate model, and system development fee area maps. Proposals are due by 3 p.m. on October 2, 2026, with questions due by September 18, 2026. Evaluation criteria include firm experience, approach, expertise, key personnel qualifications, references, submittal adherence, past town experience, residency, and proposed fee.
EVALUATION CRITERIA
The firm’s experience in providing similar services for similar projects, Approach, Clearly established expertise and capacity to complete scope of work, Qualifications and abilities of key individuals identified in the SOQ, References, Adherence to the submittal requirements, Familiarity and past experience with the town, Resident vs. non-resident firm, Proposed fee
REQUIRED DELIVERABLES
A fee analysis consistent with current laws in a format that can be posted on the town’s website for 45 days., A rate model that can be modified by town staff during subsequent budget cycles, As needed., Maps of system development fee areas for adoption by the town, If structured in this manner.
REQUIRED ATTACHMENTS
Cover Letter, Firm Profile, Organizational Chart and Core Values, Approach, Project Profiles, Schedule, References, Fee
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Hillsborough?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Bryant Green.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The firm’s experience in providing similar services for similar projects, Approach, Clearly established expertise and capacity to complete scope of work, Qualifications and abilities of key individual..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Hillsborough?
All active and historical solicitations from Town of Hillsborough are tracked and searchable. As a city agency, Town of Hillsborough regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Profile, Organizational Chart and Core Values, Approach, Project Profiles, Schedule, References, Fee. Review the full document from Town of Hillsborough for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Hillsborough in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryant Green at (919) 296-9630. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillsborough, NC. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: A fee analysis consistent with current laws in a format that can be posted on the town’s website for 45 days., A rate model that can be modified by town staff during subsequent budget cycles, As needed., Maps of system development fee areas for adoption by the town, If structured in this manner.. Proposals should clearly address how each deliverable will be met.
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