Request for Proposals (RFP) for Discover Gilbert Official Guide RFP 326000212
Town of GilbertCity · Gilbert, AZ- Due
- Jan 27, 2026
- Deadline passed
- Posted
- Dec 18, 2025
- Primary contact
- Bianca Morales
- 480-503-6707
The 30-second brief
The Town of Gilbert is seeking a publisher partner to produce the annual Discover Gilbert Official Guide, a magazine-style publication with featured articles, special sections, listings, and maps. The guide will serve as the primary fulfillment piece for those requesting information and looking to visit Gilbert, Arizona.
magazine-style publication, featured articles, special sections, listings, maps, digital edition/e-book
ADHERENCE TO THE SCOPE OF WORK (40%), DESIGNER PORTFOLIO (20%), INCLUSION OF ONLINE CONTENT (20%), ADVERTISING PROGRAM AND COST RECOVERY (10%), COST (10%)
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Summary
The Town of Gilbert is seeking a publisher partner to produce the annual Discover Gilbert Official Guide, a magazine-style publication with featured articles, special sections, listings, and maps.
The guide will serve as the primary fulfillment piece for those requesting information and looking to visit Gilbert, Arizona.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Magazine-style publication
- Featured articles
- Special sections
- Listings
- Maps
- Digital edition/e-book
REQUIRED ATTACHMENTS
12- Cover Letter
- Table of Contents/Proposal Checklist
- Proposal Narrative
- Designer Portfolio
- Online Content
- Advertising Program and Cost Recovery
- Cost Proposal
- Addendum Responses and Acknowledgement
- Conflict of Interest Statement
- Reference Form
- Proposal Form signed
- Authorized Signature Form
- Submit to
- [email protected] (email submission)
- Scope location
- Gilbert, Arizona
Questions about this RFP
How do I respond to this RFP from Town of Gilbert?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] (email submission). For questions, contact Bianca Morales.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Gilbert in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bianca Morales at 480-503-6707. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: magazine-style publication, featured articles, special sections, listings, maps, digital edition/e-book. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "ADHERENCE TO THE SCOPE OF WORK (40%), DESIGNER PORTFOLIO (20%), INCLUSION OF ONLINE CONTENT (20%), ADVERTISING PROGRAM AND COST RECOVERY (10%), COST (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Gilbert?
All active and historical solicitations from Town of Gilbert are tracked and searchable. As a city agency, Town of Gilbert regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Table of Contents/Proposal Checklist, Proposal Narrative, Designer Portfolio, Online Content, Advertising Program and Cost Recovery, Cost Proposal, Addendum Responses and Acknowledgement. Review the full document from Town of Gilbert for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gilbert, Arizona. Review the full solicitation for detailed scope requirements.