Town of Gate City Landfill Debris Monitoring Services RFP 2025-LDM-01
City of GateCity · Gate City, VA- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Oct 7, 2025
- Contract term
- 1 year
- Primary contact
- Greg Jones
- (276) 275-3831
The 30-second brief
The Town of Gate City is seeking a qualified firm for a multi-year, pre-event contract to monitor disaster debris disposal at landfills and staging sites. The scope includes verifying hauling vehicles, tracking volumes, and ensuring FEMA-compliant documentation for reimbursement.
Logs, Maps, Daily summary reports, Load tickets, Photographs/video recordings, FEMA-required documentation
Experience with similar projects (30%), FEMA compliance knowledge and documentation systems (25%), Cost proposal (25%), Staff qualifications and capacity (15%), Responsiveness and completeness of proposal (5%)
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Summary
The Town of Gate City is seeking a qualified firm for a multi-year, pre-event contract to monitor disaster debris disposal at landfills and staging sites. The scope includes verifying hauling vehicles, tracking volumes, and ensuring FEMA-compliant documentation for reimbursement.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Logs
- Maps
- Daily summary reports
- Load tickets
- Photographs/video recordings
- FEMA-required documentation
REQUIRED ATTACHMENTS
6- Attachment A: Pricing Form
- Attachment B: Federal Clauses
- Attachment C: Certification Regarding Debarment and Suspension
- Attachment D: Certification Regarding Lobbying
- Attachment E: Insurance & Bond Requirements Summary Sheet
- Attachment F: Certification: Build America Buy America Act
REQUIRED STAFFING
4- Submit to
- Gate City Town Hall, 156 East Jackson Street, Gate City, VA 24251
- Duration
- 60 months
- Scope location
- Gate City, VA
- Reported agency
- Town of Gate City
Questions about this RFP
How do I respond to this RFP from City of Gate?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Gate City Town Hall, 156 East Jackson Street, Gate City, VA 24251. For questions, contact Greg Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gate in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Jones at (276) 275-3831. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Onsite Monitor – Landfill Gate, Supervisor – Monitoring Oversight, Field Inspector – Load Verification, Administrative Support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Logs, Maps, Daily summary reports, Load tickets, Photographs/video recordings, FEMA-required documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with similar projects (30%), FEMA compliance knowledge and documentation systems (25%), Cost proposal (25%), Staff qualifications and capacity (15%), Responsiveness and completeness of prop..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gate?
All active and historical solicitations from City of Gate are tracked and searchable. As a city agency, City of Gate regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Pricing Form, Attachment B: Federal Clauses, Attachment C: Certification Regarding Debarment and Suspension, Attachment D: Certification Regarding Lobbying, Attachment E: Insurance & Bon. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Gate for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gate City, VA. Review the full solicitation for detailed scope requirements.