Town of Fountain Hills Mechanical Engineer Consultant for Town HVAC System RFQ-2026-016 (2026)
Town of Fountain HillsCity · Fountain Hills, AZ- Due
- Dec 4, 2026
- 27 days left
- Posted
- Oct 29, 2026
- Primary contact
- Rob Durham
- (480) 816-5128
The 30-second brief
The Town of Fountain Hills is seeking statements of qualifications from qualified, licensed professional mechanical engineering firms to provide mechanical engineering consulting services for town HVAC systems. The project involves a comprehensive engineering study, energy audit, and preparation of stamped, bid-ready design and specification packages for replacing twelve existing rooftop chilled-water air handling units serving the Community Center, Library, and Museum complex, along with central chilled-water plant evaluation and Building Automation System integration. Key components include HVAC system review, load calculations, equipment right-sizing, BAS sequencing optimization, and lifecycle cost analysis. Proposals are due by December 4, 2026, with a notice of interest deadline on November 17, 2026.
General Information (Pass/Fail, 1%), Firm Experience and Capabilities (30%), Qualifications of Key Personnel (25%), Technical Approach and Methodology (25%), Project Schedule (14%), Familiarity with local community (5%)
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Summary
The Town of Fountain Hills is seeking statements of qualifications from qualified, licensed professional mechanical engineering firms to provide mechanical engineering consulting services for town HVAC systems.
The project involves a comprehensive engineering study, energy audit, and preparation of stamped, bid-ready design and specification packages for replacing twelve existing rooftop chilled-water air handling units serving the Community Center, Library, and Museum complex, along with central chilled-water plant evaluation and Building Automation System integration. Key components include HVAC system review, load calculations, equipment right-sizing, BAS sequencing optimization, and lifecycle cost analysis. Proposals are due by December 4, 2026, with a notice of interest deadline on November 17, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
W-9, Required Insurance
- Submit to
- https://secure.procurenow.com/portal/fhaz
- Scope location
- Fountain Hills, AZ
Questions about this RFQ
How do I respond to this RFQ from Town of Fountain Hills?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/fhaz. For questions, contact Rob Durham.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Fountain Hills in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rob Durham at (480) 816-5128. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General Information (Pass/Fail, 1%), Firm Experience and Capabilities (30%), Qualifications of Key Personnel (25%), Technical Approach and Methodology (25%), Project Schedule (14%), Familiarity with l..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Fountain Hills?
All active and historical solicitations from Town of Fountain Hills are tracked and searchable. As a city agency, Town of Fountain Hills regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Required Insurance. Review the full document from Town of Fountain Hills for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fountain Hills, AZ. Review the full solicitation for detailed scope requirements.