Town of Evans Integrated Utility Software Solution RFP 2026
Town of EvansCity · Angola, NY- Due
- Mar 10, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Contract term
- 3 years
- Primary contact
- Alicia Gaines
- (252) 972-1227
The 30-second brief
The City of Rocky Mount's Energy Resource Department is seeking proposals from qualified software vendors to provide a comprehensive, integrated software solution to support Electrical Distribution Engineering, GIS, and Utility Operations. The solution should enhance operational efficiency, support mobile field access, integrate with existing infrastructure, and align with the City's long-term digital transformation goals.
Integrated Utility Software Solution including Engineering and Staking Package, Mobile Field Access, Outage and Ticket Management, GIS and Mapping Capabilities, System Integration and Compatibility, Hosted IVR System, Training, Support, And Security.
Experience and qualifications, References, Service alignment to business needs, Methodology/approach used, Cost
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Summary
The City of Rocky Mount's Energy Resource Department is seeking proposals from qualified software vendors to provide a comprehensive, integrated software solution to support Electrical Distribution Engineering, GIS, and Utility Operations.
The solution should enhance operational efficiency, support mobile field access, integrate with existing infrastructure, and align with the City's long-term digital transformation goals.
EVALUATION CRITERIA
5- Experience and qualifications
- References
- Service alignment to business needs
- Methodology/approach used
- Cost
REQUIRED DELIVERABLES
9- Integrated Utility Software Solution including Engineering and Staking Package
- Mobile Field Access
- Outage and Ticket Management
- GIS and Mapping Capabilities
- System Integration and Compatibility
- Hosted IVR System
- Training
- Support
- Security
REQUIRED ATTACHMENTS
6- Cover Letter
- Title Page
- EXECUTION PAGES
- ATTACHMENT A: PRICING
- ATTACHMENT B: ACCEPTANCE OF TERMS AND CONDITIONS
- ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION
- Scope location
- Rocky Mount, North Carolina
Questions about this RFP
How do I respond to this RFP from Town of Evans?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Alicia Gaines.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Evans in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alicia Gaines at (252) 972-1227. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Integrated Utility Software Solution including Engineering and Staking Package, Mobile Field Access, Outage and Ticket Management, GIS and Mapping Capabilities, System Integration and Compatibility, Hosted IVR System, Training, Support, And Security.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, References, Service alignment to business needs, Methodology/approach used, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Evans?
All active and historical solicitations from Town of Evans are tracked and searchable. As a city agency, Town of Evans regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Title Page, EXECUTION PAGES, ATTACHMENT A: PRICING, ATTACHMENT B: ACCEPTANCE OF TERMS AND CONDITIONS, ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION. Review the full document from Town of Evans for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rocky Mount, North Carolina. Review the full solicitation for detailed scope requirements.