Town of Dartmouth - Certification of Real Estate Values for FY 2027 - 2026
Town of DartmouthCity · Dartmouth, MA- Due
- Jul 2, 2026
- Deadline passed
- Duration
- 12 months
- Primary contact
- Melanie Perry
- (508) 910-1813
The 30-second brief
The Town of Dartmouth is requesting proposals for the update and certification of all real property values, both taxable and exempt, for Fiscal Year 2027 (July 1, 2026 through June 30, 2027) in accordance with Massachusetts General Laws, Chapter 59. The selected vendor will be responsible for public relations, data collection, sales verification and analysis, valuation testing, establishing land tables, and determining full and fair cash value for all residential, commercial, industrial, and income-producing properties utilizing Vision Appraisal Software. Proposals are due by 10:00 A.M. on July 2, 2026, and must be submitted to the Office of the Purchasing Agent, Town Hall, 400 Slocum Rd, Dartmouth, MA 02747.
Documentation of procedures used throughout the project, All training materials and manuals used in any phase of the project, The data collection and valuation manual which will enable the Town to maintain and update its values, The depreciation schedule and source of information used for its development, Income and expense statements for parcels utilizing the income approach, A property inventory record for each parcel, All manual and computerized reports which support values and valuation formulas, All materials and documentation used on the land valuation effort, Any sales ratio studies used in this project, Field review documents which reflect original proposed values, Adjusted proposed value and any notices relative to action taken from informal hearings, Appropriate electronic file of all properties, Their identification, Inventory of improvements, All computer-generated valuation and technical documentation describing the organization of data files and record format
The price proposed for the various required recertification services, How well and to what extent the Proposer meets all requirements of this RFP, If a proposal indicates any exceptions/deviations from the requirements, how well does the offered substitution meet or exceed the original specification/service that was required, The individual merits and features of each proposer's operation/company/personnel as compared against other proposers, Experience level of the assigned Project Director as well as any/all other personnel assigned to this project, Previous experience serving other municipal clients particularly in Massachusetts, Previous recertification projects the Proposer has experience working on, Completeness and responsiveness of the Proposer's RFP proposal submission
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Summary
The Town of Dartmouth is requesting proposals for the update and certification of all real property values, both taxable and exempt, for Fiscal Year 2027 (July 1, 2026 through June 30, 2027) in accordance with Massachusetts General Laws, Chapter 59.
The selected vendor will be responsible for public relations, data collection, sales verification and analysis, valuation testing, establishing land tables, and determining full and fair cash value for all residential, commercial, industrial, and income-producing properties utilizing Vision Appraisal Software. Proposals are due by 10:00 A.M. on July 2, 2026, and must be submitted to the Office of the Purchasing Agent, Town Hall, 400 Slocum Rd, Dartmouth, MA 02747.
EVALUATION CRITERIA
The price proposed for the various required recertification services, How well and to what extent the Proposer meets all requirements of this RFP, If a proposal indicates any exceptions/deviations from the requirements, how well does the offered substitution meet or exceed the original specification/service that was required, The individual merits and features of each proposer's operation/company/personnel as compared against other proposers, Experience level of the assigned Project Director as well as any/all other personnel assigned to this project, Previous experience serving other municipal clients particularly in Massachusetts, Previous recertification projects the Proposer has experience working on, Completeness and responsiveness of the Proposer's RFP proposal submission
REQUIRED DELIVERABLES
Documentation of procedures used throughout the project, All training materials and manuals used in any phase of the project, The data collection and valuation manual which will enable the Town to maintain and update its values, The depreciation schedule and source of information used for its development, Income and expense statements for parcels utilizing the income approach, A property inventory record for each parcel, All manual and computerized reports which support values and valuation formulas, All materials and documentation used on the land valuation effort, Any sales ratio studies used in this project, Field review documents which reflect original proposed values, Adjusted proposed value and any notices relative to action taken from informal hearings, Appropriate electronic file of all properties, Their identification, Inventory of improvements, All computer-generated valuation and technical documentation describing the organization of data files and record format
REQUIRED ATTACHMENTS
6- Company Information form
- Non-Collusion form
- Certificate of Authority form
- Addenda Acknowledgement form
- Technical Proposal
- Price Proposal
- Submit to
- Office of the Purchasing Agent, Town Hall, 400 Slocum Rd, Dartmouth, MA 02747
- Scope location
- Dartmouth, MA
Questions about this RFP
How do I respond to this RFP from Town of Dartmouth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Purchasing Agent, Town Hall, 400 Slocum Rd, Dartmouth, MA 02747. For questions, contact Melanie Perry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Dartmouth in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melanie Perry at (508) 910-1813. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Documentation of procedures used throughout the project, All training materials and manuals used in any phase of the project, The data collection and valuation manual which will enable the Town to maintain and update its values, The depreciation schedule and source of information used for its develo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The price proposed for the various required recertification services, How well and to what extent the Proposer meets all requirements of this RFP, If a proposal indicates any exceptions/deviations fro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Dartmouth?
All active and historical solicitations from Town of Dartmouth are tracked and searchable. As a city agency, Town of Dartmouth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Information form, Non-Collusion form, Certificate of Authority form, Addenda Acknowledgement form, Technical Proposal, Price Proposal. Review the full document from Town of Dartmouth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dartmouth, MA. Review the full solicitation for detailed scope requirements.