Town of Cohasset Municipal Meeting Minute Tool/Application Quote 2026
Town of CohassetCity · Cohasset, MA- Due
- Jul 9, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Primary contact
- Lisa McGonigle
The 30-second brief
The Town of Cohasset is seeking quotes for a software tool or application designed to convert municipal meeting recordings and videos into formal meeting minutes. Required features include support for multiple separate user accounts, at least three levels of detail, speaker identification, motion and vote identification, public comment tracking, and the ability to export records to PDF or Word formats. The town will give special consideration to applications that include an optional recorder application connecting directly to the service. Interested bidders must submit a letter of interest via email to Lisa McGonigle, Procurement Agent, at [email protected] by July 9, 2026, at 2:00 p.m. The solicitation is also published on the COMMBUYS portal.
Municipal meeting minute tool/application, PDF or Word exportation, Speaker identification, Motion/vote identification, Public comment tracking
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Summary
The Town of Cohasset is seeking quotes for a software tool or application designed to convert municipal meeting recordings and videos into formal meeting minutes.
Required features include support for multiple separate user accounts, at least three levels of detail, speaker identification, motion and vote identification, public comment tracking, and the ability to export records to PDF or Word formats. The town will give special consideration to applications that include an optional recorder application connecting directly to the service. Interested bidders must submit a letter of interest via email to Lisa McGonigle, Procurement Agent, at [email protected] by July 9, 2026, at 2:00 p.m. The solicitation is also published on the COMMBUYS portal.
REQUIRED DELIVERABLES
5- Municipal meeting minute tool/application
- PDF or Word exportation
- Speaker identification
- Motion/vote identification
- Public comment tracking
REQUIRED ATTACHMENTS
letter of interest
- Submit to
- [email protected]
- Scope location
- Cohasset, MA
Questions about this QUOTE
How do I respond to this Quote from Town of Cohasset?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lisa McGonigle.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Town of Cohasset in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa McGonigle. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Municipal meeting minute tool/application, PDF or Word exportation, Speaker identification, Motion/vote identification, Public comment tracking. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Cohasset?
All active and historical solicitations from Town of Cohasset are tracked and searchable. As a city agency, Town of Cohasset regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: letter of interest. Review the full document from Town of Cohasset for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cohasset, MA. Review the full solicitation for detailed scope requirements.