Town of Clayton Hocutt-Ellington Library Renovation Bid 700-ENG-2025-12
Town of ClaytonCity · Clayton, NC- Posted
- Mar 28, 2025
- Primary contact
- Christopher Gallant
- (919) 437-7926
The 30-second brief
The Town of Clayton is requesting bids for the construction of the Hocutt-Ellington Library Renovations project. The scope of work includes demolition and renovation of interior library spaces, including walls, doors, frames, hardware, storefront, glazing, finishes, casework, signage, toilet compartments, and window blinds. The work also includes plumbing fixtures, HVAC and controls, electrical fixtures, telephone/data raceway, security components and cabling, and audio visual components and cabling. Bids will be received at Town of Clayton Town Hall until Tuesday, April 29, 2025, at 2:00 PM local time, and will be publicly opened and read at that time.
Bid Form for Construction Contract, Bid Bond, Qualifications Statement and Affidavit of Organization and Authority, Materials and Subcontractor List, Non-Collusive Affidavit, Non-Discrimination Clause, Equal Employment Opportunity Addendum, MWBE Instructions & Identification of Minority Business Participation, Affidavit A, Affidavit B, Photocopy of Bidder's North Carolina General Contractors License, Certificate of Authorization to do business in North Carolina, Contractors Statement of Compliance to Self Perform, List of Proposed Subcontractors - Identify Trade, Addendum Acknowledgment Signature Page
Lowest responsive and responsible bidder
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Summary
The Town of Clayton is requesting bids for the construction of the Hocutt-Ellington Library Renovations project.
The scope of work includes demolition and renovation of interior library spaces, including walls, doors, frames, hardware, storefront, glazing, finishes, casework, signage, toilet compartments, and window blinds. The work also includes plumbing fixtures, HVAC and controls, electrical fixtures, telephone/data raceway, security components and cabling, and audio visual components and cabling. Bids will be received at Town of Clayton Town Hall until Tuesday, April 29, 2025, at 2:00 PM local time, and will be publicly opened and read at that time.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
15- Bid Form for Construction Contract
- Bid Bond
- Qualifications Statement and Affidavit of Organization and Authority
- Materials and Subcontractor List
- Non-Collusive Affidavit
- Non-Discrimination Clause
- Equal Employment Opportunity Addendum
- MWBE Instructions & Identification of Minority Business Participation
- Affidavit A
- Affidavit B
- Photocopy of Bidder's North Carolina General Contractors License
- Certificate of Authorization to do business in North Carolina
- Contractors Statement of Compliance to Self Perform
- List of Proposed Subcontractors - Identify Trade
- Addendum Acknowledgment Signature Page
REQUIRED ATTACHMENTS
15- Bid Form for Construction Contract
- Bid Bond
- Qualifications Statement and Affidavit of Organization and Authority
- Materials and Subcontractor List
- Non-Collusive Affidavit
- Non-Discrimination Clause
- Equal Employment Opportunity Addendum
- MWBE Instructions & Identification of Minority Business Participation
- Affidavit A
- Affidavit B
- Photocopy of Bidder's North Carolina General Contractors License
- Certificate of Authorization to do business in North Carolina
- Contractors Statement of Compliance to Self Perform
- List of Proposed Subcontractors - Identify Trade
- Addendum Acknowledgment Signature Page
- Scope location
- Clayton, NC
Questions about this BID
How do I respond to this Bid from Town of Clayton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Christopher Gallant.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Clayton in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Gallant at (919) 437-7926. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form for Construction Contract, Bid Bond, Qualifications Statement and Affidavit of Organization and Authority, Materials and Subcontractor List, Non-Collusive Affidavit, Non-Discrimination Clause, Equal Employment Opportunity Addendum, MWBE Instructions & Identification of Minority Business Par. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Clayton?
All active and historical solicitations from Town of Clayton are tracked and searchable. As a city agency, Town of Clayton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form for Construction Contract, Bid Bond, Qualifications Statement and Affidavit of Organization and Authority, Materials and Subcontractor List, Non-Collusive Affidavit, Non-Discrimination Clause. Review the full document from Town of Clayton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clayton, NC. Review the full solicitation for detailed scope requirements.