Town of Clayton - Clayton Growth Plan: A New Comprehensive Plan - RFP #700-2027-PLANNING-03 (2026)
Town of ClaytonCity · Clayton, NC- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 2 years
- Primary contact
- Conrad Olmedo
The 30-second brief
The Town of Clayton, NC is seeking consultant teams for RFP #700-2027-PLANNING-03 to create a new comprehensive plan. The scope includes land use planning, greenfield development, infill opportunities, demographic evaluation, plan branding based on the Clayton Patchwork mural, reviewing prior plans, robust community engagement with public workshops and surveys, plan creation with GIS mapping and future land use maps, and final plan approval. Proposals are due by October 2, 2026, at 2:00 PM EST. The contract term spans from project start on November 30, 2026, to project end date on December 31, 2028. Responses require submittal components including cover letter, corporate background, relevant experience, project understanding and approach, timeline and workplan, team organization and resumes, and a detailed cost proposal.
A schedule for the project's completion from start to finish; A summary of existing conditions of Clayton that provide the background for the plan; A branding guideline for the plan, Including formatting, Font, Color palette, Etc. and a conceptual layout for how all materials will be branded; A summary of how existing plans can be incorporated into the plan and a visual illustration showing how the plan aligns with existing plans; A public engagement plan that includes a schedule, Process, And strategies to ensure vibrant and diverse community input; A plan that captures all the data analysis, Community feedback, Technical commentary, To provide a hierarchy of goals, Objectives, Strategies, Maps, Implementation steps etc., To achieve fulfillment of the plan's vision for Clayton; Final adoption workflow document that showcases the steps from initiation to final approval at a Town Council public hearing
Cover letter/letter of intent (2 points), Corporate background (3 points), Relevant experience (15 points), Project understanding and approach (35 points), Timeline and workplan (30 points), Team organization and resumes (5 points), Cost proposal (10 points)
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Summary
The Town of Clayton, NC is seeking consultant teams for RFP #700-2027-PLANNING-03 to create a new comprehensive plan.
The scope includes land use planning, greenfield development, infill opportunities, demographic evaluation, plan branding based on the Clayton Patchwork mural, reviewing prior plans, robust community engagement with public workshops and surveys, plan creation with GIS mapping and future land use maps, and final plan approval. Proposals are due by October 2, 2026, at 2:00 PM EST. The contract term spans from project start on November 30, 2026, to project end date on December 31, 2028. Responses require submittal components including cover letter, corporate background, relevant experience, project understanding and approach, timeline and workplan, team organization and resumes, and a detailed cost proposal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
A schedule for the project's completion from start to finish; A summary of existing conditions of Clayton that provide the background for the plan; A branding guideline for the plan, Including formatting, Font, Color palette, Etc. and a conceptual layout for how all materials will be branded; A summary of how existing plans can be incorporated into the plan and a visual illustration showing how the plan aligns with existing plans; A public engagement plan that includes a schedule, Process, And strategies to ensure vibrant and diverse community input; A plan that captures all the data analysis, Community feedback, Technical commentary, To provide a hierarchy of goals, Objectives, Strategies, Maps, Implementation steps etc., To achieve fulfillment of the plan's vision for Clayton; Final adoption workflow document that showcases the steps from initiation to final approval at a Town Council public hearing
REQUIRED ATTACHMENTS
8- Cover Letter/Letter of Intent
- Corporate Background
- Relevant Experience
- Project Understanding and Approach
- Timeline and Workplan
- Team Organization and Resumes
- Cost Proposal
- Signed addenda
- Submit to
- [email protected]
- Scope location
- Clayton, NC
Questions about this RFP
How do I respond to this RFP from Town of Clayton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Conrad Olmedo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Clayton in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Conrad Olmedo. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: A schedule for the project's completion from start to finish; A summary of existing conditions of Clayton that provide the background for the plan; A branding guideline for the plan, Including formatting, Font, Color palette, Etc. and a conceptual layout for how all materials will be branded; A summ. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cover letter/letter of intent (2 points), Corporate background (3 points), Relevant experience (15 points), Project understanding and approach (35 points), Timeline and workplan (30 points), Team orga..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Clayton?
All active and historical solicitations from Town of Clayton are tracked and searchable. As a city agency, Town of Clayton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter/Letter of Intent, Corporate Background, Relevant Experience, Project Understanding and Approach, Timeline and Workplan, Team Organization and Resumes, Cost Proposal, signed addenda. Review the full document from Town of Clayton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clayton, NC. Review the full solicitation for detailed scope requirements.