Town of Cheshire Sound & Lighting Services RFP #2526-09
Town of CheshireCity · Cheshire, CT- Due
- Feb 9, 2026
- Deadline passed
- Posted
- Jan 23, 2026
- Primary contact
- Andrew Martelli
The 30-second brief
Seeking proposals for sound and lighting services for the new bandshell at Bartlem Park. Services include sound system, lighting, on-site management, and coordination for a summer concert series and other events. Proposals due by February 9, 2026.
Complete sound and lighting services for events at the Bartlem Park Bandshell.
Experience with outdoor and municipal events, Quality and suitability of equipment proposed, staffing and on-site management approach, Reasonableness and clarity of fees, References and past performance, and overall value to the Town
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Summary
Seeking proposals for sound and lighting services for the new bandshell at Bartlem Park. Services include sound system, lighting, on-site management, and coordination for a summer concert series and other events. Proposals due by February 9, 2026.
EVALUATION CRITERIA
6- Experience with outdoor and municipal events
- Quality and suitability of equipment proposed
- Staffing and on-site management approach
- Reasonableness and clarity of fees
- References and past performance
- Overall value to the Town
REQUIRED DELIVERABLES
Complete sound and lighting services for events at the Bartlem Park Bandshell.
REQUIRED ATTACHMENTS
4- Proposal Form
- Proposer's Statement of References
- Insurance Certificate
- Legal Status Disclosure Form
REQUIRED STAFFING
Hourly Technician Rate: Sound and/or lighting technician
- Submit to
- Cheshire Town Hall, Room 221 (Town Manager's Office), 84 South Main Street, Cheshire, CT 06410
- Scope location
- Bartlem Park Bandshell, Cheshire, CT
Questions about this RFP
How do I respond to this RFP from Town of Cheshire?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Cheshire Town Hall, Room 221 (Town Manager's Office), 84 South Main Street, Cheshire, CT 06410. For questions, contact Andrew Martelli.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Cheshire in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Martelli. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Hourly Technician Rate: Sound and/or lighting technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete sound and lighting services for events at the Bartlem Park Bandshell.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with outdoor and municipal events, Quality and suitability of equipment proposed, staffing and on-site management approach, Reasonableness and clarity of fees, References and past performan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Cheshire?
All active and historical solicitations from Town of Cheshire are tracked and searchable. As a city agency, Town of Cheshire regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Proposer's Statement of References, Insurance Certificate, Legal Status Disclosure Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Cheshire for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bartlem Park Bandshell, Cheshire, CT. Review the full solicitation for detailed scope requirements.