Town of Chapel Hill - Public Works, Post Office, and Town Hall Janitorial Services - RFP # P27-11 (2026)
Town of Chapel HillCity · Chapel Hill, NC- Due
- Nov 6, 2026
- 8 days left
- Posted
- Oct 12, 2026
- Contract term
- 1 year
- Primary contact
- Lenore Bishop
- (919) 969-5022
The 30-second brief
The Town of Chapel Hill is soliciting proposals from qualified organizations to provide professional janitorial services, including labor, equipment, and supplies at the Chapel Hill Public Works Campus, the Post Office and Courthouse Facility, and the Chapel Hill Town Hall. The contract term is for one year starting January 1, 2027, with options to renew for up to four additional one-year terms. The work involves daily and periodic cleaning, carpet extraction, floor stripping and waxing, window washing, waste and compost management, and adherence to green cleaning standards using Green Seal or EPA Safer Choice products across multiple facilities totaling over 118,000 gross square feet. A mandatory pre-proposal meeting and site visit will be held on October 22, 2026, at 9:00 AM EST at Chapel Hill Public Works, 6840 Millhouse Road, Chapel Hill, NC 27516. Written questions are due by October 26, 2026, at 2:00 PM EST. Proposals must be submitted via email to [email protected] no later than 2:00 PM EST on November 6, 2026. Required insurance includes commercial general liability, business automobile, workers' compensation, and cyber liability.
Company Experience, Project Understanding, Project Approach, Cost Effectiveness
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Summary
The Town of Chapel Hill is soliciting proposals from qualified organizations to provide professional janitorial services, including labor, equipment, and supplies at the Chapel Hill Public Works Campus, the Post Office and Courthouse Facility, and the Chapel Hill Town Hall.
The contract term is for one year starting January 1, 2027, with options to renew for up to four additional one-year terms. The work involves daily and periodic cleaning, carpet extraction, floor stripping and waxing, window washing, waste and compost management, and adherence to green cleaning standards using Green Seal or EPA Safer Choice products across multiple facilities totaling over 118,000 gross square feet. A mandatory pre-proposal meeting and site visit will be held on October 22, 2026, at 9:00 AM EST at Chapel Hill Public Works, 6840 Millhouse Road, Chapel Hill, NC 27516. Written questions are due by October 26, 2026, at 2:00 PM EST. Proposals must be submitted via email to [email protected] no later than 2:00 PM EST on November 6, 2026. Required insurance includes commercial general liability, business automobile, workers' compensation, and cyber liability.
EVALUATION CRITERIA
4- Company Experience
- Project Understanding
- Project Approach
- Cost Effectiveness
REQUIRED ATTACHMENTS
7- Form 1: Submission Form
- Form 2: Addenda Acknowledgement
- Form 3: Pricing
- Form 4: Compliance Or Exception to Terms and Conditions
- Form 5: References Form
- Form 6: Non-Collusion Affidavit
- Certificate of Insurance
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Chapel Hill, NC
- Projected sq ft
- 118,345 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Chapel Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Lenore Bishop.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Chapel Hill in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lenore Bishop at (919) 969-5022. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience, Project Understanding, Project Approach, Cost Effectiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Chapel Hill?
All active and historical solicitations from Town of Chapel Hill are tracked and searchable. As a city agency, Town of Chapel Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Submission Form, Form 2: Addenda Acknowledgement, Form 3: Pricing, Form 4: Compliance Or Exception to Terms and Conditions, Form 5: References Form, Form 6: Non-Collusion Affidavit, Certificat. Review the full document from Town of Chapel Hill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chapel Hill, NC. The total projected area is 118345 sq ft. Review the full solicitation for detailed scope requirements.