Town of Carrboro Professional Grant Management and Public Assistance Advisory Services RFP 2026
Town of CarrboroCity · Carrboro, NC- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Jan 11, 2026
- Primary contact
- Chaz Offenburg
The 30-second brief
The Town of Carrboro is seeking proposals from qualified consulting firms to provide comprehensive grant management and Public Assistance (PA) advisory services following the federal disaster declaration for Tropical Storm Chantal. The selected consultant will act as a liaison between the Town, NCEM, and FEMA to maximize eligible reimbursements and ensure compliance.
FEMA Grant applications and a comprehensive compliance plan/timeline, Customized documentation templates and cost-tracking tools, Cost Estimating Format (CEF) reports for large projects as required, Staff training materials to build internal capacity, Final project closeout documentation for all PWs
Experience and Performance: 30%, Personnel Qualifications: 25%, Methodology and Approach: 20%, Cost Estimating Expertise: 15%, Fee Schedule: 10%
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Summary
The Town of Carrboro is seeking proposals from qualified consulting firms to provide comprehensive grant management and Public Assistance (PA) advisory services following the federal disaster declaration for Tropical Storm Chantal.
The selected consultant will act as a liaison between the Town, NCEM, and FEMA to maximize eligible reimbursements and ensure compliance.
EVALUATION CRITERIA
5- Experience and Performance: 30%
- Personnel Qualifications: 25%
- Methodology and Approach: 20%
- Cost Estimating Expertise: 15%
- Fee Schedule: 10%
REQUIRED DELIVERABLES
FEMA Grant applications and a comprehensive compliance plan/timeline, Customized documentation templates and cost-tracking tools, Cost Estimating Format (CEF) reports for large projects as required, Staff training materials to build internal capacity, Final project closeout documentation for all PWs
REQUIRED ATTACHMENTS
Attachment 1
- Scope location
- Carrboro, North Carolina
Questions about this RFP
How do I respond to this RFP from Town of Carrboro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Chaz Offenburg.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Carrboro in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chaz Offenburg. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: FEMA Grant applications and a comprehensive compliance plan/timeline, Customized documentation templates and cost-tracking tools, Cost Estimating Format (CEF) reports for large projects as required, Staff training materials to build internal capacity, Final project closeout documentation for all PWs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Performance: 30%, Personnel Qualifications: 25%, Methodology and Approach: 20%, Cost Estimating Expertise: 15%, Fee Schedule: 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Carrboro?
All active and historical solicitations from Town of Carrboro are tracked and searchable. As a city agency, Town of Carrboro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1. Review the full document from Town of Carrboro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carrboro, North Carolina. Review the full solicitation for detailed scope requirements.