Town of Canmore - Well Water Heat Pump Retrofit at Elevation Place - RFQ CAP7508 (2026)
Town of CanmoreCity · Canmore, AB- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Primary contact
- Ian Sinclair
- (403) 252-2333
The 30-second brief
The Town of Canmore is seeking a contractor to supply, install, connect, and commission a new 50-ton Nordic low-temperature water source heat pump at the Elevation Place recreation complex, located at 700 Railway Avenue. The project involves mechanical, automated controls via the JCI Metasys building automation system, and electrical services to connect the heat pump to an existing well water cooling system, providing pre-heating for the main and leisure pools via two new pre-heat heat exchangers. Work includes providing all necessary permits, an up-to-date project schedule, ensuring system operation per design intent for the first 6 months, and providing a minimum 1-year warranty on labor and materials with a 5-year warranty on compressors. Quotations are due by October 29, 2026, at 14:00 Mountain Time, with a mandatory site walkthrough scheduled for October 8, 2026.
Supply, Install, Commission new heat pump, Providing all mechanical, Controls and electrical services required to operate the system year-round; Provide and maintain an up to date project schedule; Provide all necessary permits; Work with the Town to ensure the system is working per the design intent over the first 6 months' operation; Provide minimum 1 year's warranty on labour and materials, With 5 years' warranty on the heat pump's compressors.
Mandatory Requirements (Pass / Fail), Quotation (100%)
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Summary
The Town of Canmore is seeking a contractor to supply, install, connect, and commission a new 50-ton Nordic low-temperature water source heat pump at the Elevation Place recreation complex, located at 700 Railway Avenue.
The project involves mechanical, automated controls via the JCI Metasys building automation system, and electrical services to connect the heat pump to an existing well water cooling system, providing pre-heating for the main and leisure pools via two new pre-heat heat exchangers. Work includes providing all necessary permits, an up-to-date project schedule, ensuring system operation per design intent for the first 6 months, and providing a minimum 1-year warranty on labor and materials with a 5-year warranty on compressors. Quotations are due by October 29, 2026, at 14:00 Mountain Time, with a mandatory site walkthrough scheduled for October 8, 2026.
EVALUATION CRITERIA
Mandatory Requirements (Pass / Fail), Quotation (100%)
REQUIRED DELIVERABLES
5- Supply, Install, Commission new heat pump, Providing all mechanical, Controls and electrical services required to operate the system year-round
- Provide and maintain an up to date project schedule
- Provide all necessary permits
- Work with the Town to ensure the system is working per the design intent over the first 6 months' operation
- Provide minimum 1 year's warranty on labour and materials, With 5 years' warranty on the heat pump's compressors
REQUIRED ATTACHMENTS
Signed signature and waiver sheet, Signed addendum (addenda) if applicable, Insurance Requirements: Provide evidence from your insurance company confirming your ability to secure insurance as described in Section 2.17, WCB Requirements: Provide evidence of WCB coverage as described in Section 2.17, Quotation: Quotation is to be provided on the standard quotation template from the Proponent company, Warranty Information (if applicable)
- Submit to
- [email protected]
- Scope location
- Canmore, AB
Questions about this RFQ
How do I respond to this RFQ from Town of Canmore?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ian Sinclair.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Canmore in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ian Sinclair at (403) 252-2333. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Supply, Install, Commission new heat pump, Providing all mechanical, Controls and electrical services required to operate the system year-round; Provide and maintain an up to date project schedule; Provide all necessary permits; Work with the Town to ensure the system is working per the design inten. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Requirements (Pass / Fail), Quotation (100%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Canmore?
All active and historical solicitations from Town of Canmore are tracked and searchable. As a city agency, Town of Canmore regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed signature and waiver sheet, Signed addendum (addenda) if applicable, Insurance Requirements: Provide evidence from your insurance company confirming your ability to secure insurance as describe. Review the full document from Town of Canmore for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Canmore, AB. Review the full solicitation for detailed scope requirements.