Town of Beaufort Fire Department Source Capture Exhaust System RFQ 2026
Town of BeaufortCity · Beaufort, NC- Due
- Feb 26, 2026
- Deadline passed
- Posted
- Feb 4, 2026
- Primary contact
- Jack Fleeman
- (252) 728-4325
The 30-second brief
The Town of Beaufort Fire Department is seeking proposals from qualified contractors for the installation of two source capture exhaust systems at their fire stations. The project involves furnishing all labor, materials, equipment, and supervision for the complete installation of these systems, ensuring compliance with relevant standards and codes. The systems must be suitable for heavy-duty fire station use and constructed of corrosion-resistant materials for a coastal environment.
Installation of six ceiling mounted track style source capture exhaust removal systems at Fire Station 1 and three at Fire Station 2, Including all necessary parts, Labor, Materials, Rentals, Equipment, Disposal, Transportation, And supervision. Systems must include high-temperature exhaust hose, Track and hose management system, Compatible nozzles, Automatic disconnection mechanism, Exhaust fans, Ductwork, Hangers, Supports, Mounting hardware, And control components. Vendor must also provide permits, Testing, And commissioning.
Understanding of services required, quality/clarity/responsiveness of proposal, proposed fees, information provided by client references, demonstrated competence and professional qualifications, background and related experience of the principal contractor, approach in providing services, and interviews.
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Summary
The Town of Beaufort Fire Department is seeking proposals from qualified contractors for the installation of two source capture exhaust systems at their fire stations.
The project involves furnishing all labor, materials, equipment, and supervision for the complete installation of these systems, ensuring compliance with relevant standards and codes. The systems must be suitable for heavy-duty fire station use and constructed of corrosion-resistant materials for a coastal environment.
EVALUATION CRITERIA
8- Understanding of services required
- Quality/clarity/responsiveness of proposal
- Proposed fees
- Information provided by client references
- Demonstrated competence and professional qualifications
- Background and related experience of the principal contractor
- Approach in providing services
- Interviews
REQUIRED DELIVERABLES
Installation of six ceiling mounted track style source capture exhaust removal systems at Fire Station 1 and three at Fire Station 2, Including all necessary parts, Labor, Materials, Rentals, Equipment, Disposal, Transportation, And supervision. Systems must include high-temperature exhaust hose, Track and hose management system, Compatible nozzles, Automatic disconnection mechanism, Exhaust fans, Ductwork, Hangers, Supports, Mounting hardware, And control components. Vendor must also provide permits, Testing, And commissioning.
REQUIRED ATTACHMENTS
5- Procurement and installation timeline
- Basic training offered to staff
- Information regarding warranties
- Service agreements
- Hourly time charges for additional services
- Submit to
- Beaufort, NC
- Scope location
- Beaufort, NC
- Reported agency
- Town of Beaufort Fire Department
Questions about this RFQ
How do I respond to this RFQ from Town of Beaufort?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Beaufort, NC. For questions, contact Jack Fleeman.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Beaufort in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jack Fleeman at (252) 728-4325. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation of six ceiling mounted track style source capture exhaust removal systems at Fire Station 1 and three at Fire Station 2, Including all necessary parts, Labor, Materials, Rentals, Equipment, Disposal, Transportation, And supervision. Systems must include high-temperature exhaust hose, Tr. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of services required, quality/clarity/responsiveness of proposal, proposed fees, information provided by client references, demonstrated competence and professional qualifications, backg..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Beaufort?
All active and historical solicitations from Town of Beaufort are tracked and searchable. As a city agency, Town of Beaufort regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Procurement and installation timeline, basic training offered to staff, information regarding warranties, service agreements, hourly time charges for additional services.. Review the full document from Town of Beaufort for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beaufort, NC. Review the full solicitation for detailed scope requirements.