Town of Basalt - Public Communications Services - Implementation of 2026 Public Communications Plan
Town of Basalt townCity · Basalt town, CO- Due
- Nov 30, 2026
- 28 days left
- Contract term
- 1 year
- Primary contact
- Gloria Kaasch-Buerger
The 30-second brief
The Town of Basalt is soliciting proposals from qualified communications consultants and professional marketing firms to provide comprehensive public communications services. The selected consultant will execute the Town's 2026 Public Communications Plan, enhancing municipal transparency, managing community engagement, delivering bilingual communications in English and Spanish, and producing consistent narrative content across digital, print, and public channels. Core delivery areas include monthly e-newsletters, social media and digital channel management across Facebook and Instagram, graphic design, photography, marketing collateral, press releases, media assistance, community surveys, and Spanish translation services. Proposals are due by November 30, 2026, at 3:00 PM MST, and must be submitted electronically via email to [email protected]. Written RFP questions are due by November 16, 2026. Evaluation criteria consist of Team Experience and Capabilities at 35 percent, Project Approach and Strategy at 35 percent, and Fee Proposal and Overall Value at 30 percent.
Monthly Community E-Newsletter, Social Media & Digital Engagement, Graphic Design, Photography & Marketing Collateral, Press Releases, Media Relations & Public Affairs Support, Community Surveys & Public Engagement Administration, Additional Spanish Language Translation Services
Team Experience and Capabilities (35%), Project Approach and Strategy (35%), Fee Proposal and Overall Value (30%)
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Summary
The Town of Basalt is soliciting proposals from qualified communications consultants and professional marketing firms to provide comprehensive public communications services.
The selected consultant will execute the Town's 2026 Public Communications Plan, enhancing municipal transparency, managing community engagement, delivering bilingual communications in English and Spanish, and producing consistent narrative content across digital, print, and public channels. Core delivery areas include monthly e-newsletters, social media and digital channel management across Facebook and Instagram, graphic design, photography, marketing collateral, press releases, media assistance, community surveys, and Spanish translation services. Proposals are due by November 30, 2026, at 3:00 PM MST, and must be submitted electronically via email to [email protected]. Written RFP questions are due by November 16, 2026. Evaluation criteria consist of Team Experience and Capabilities at 35 percent, Project Approach and Strategy at 35 percent, and Fee Proposal and Overall Value at 30 percent.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Monthly Community E-Newsletter
- Social Media & Digital Engagement
- Graphic Design
- Photography & Marketing Collateral
- Press Releases
- Media Relations & Public Affairs Support
- Community Surveys & Public Engagement Administration
- Additional Spanish Language Translation Services
REQUIRED ATTACHMENTS
Cost for Services matrix in Attachment A, Three representative municipal or public sector communications projects with client references
- Submit to
- [email protected]
- Scope location
- Basalt, CO
- Reported agency
- Town of Basalt
Questions about this RFP
How do I respond to this RFP from Town of Basalt town?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Gloria Kaasch-Buerger.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Basalt town in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gloria Kaasch-Buerger. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly Community E-Newsletter, Social Media & Digital Engagement, Graphic Design, Photography & Marketing Collateral, Press Releases, Media Relations & Public Affairs Support, Community Surveys & Public Engagement Administration, Additional Spanish Language Translation Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Team Experience and Capabilities (35%), Project Approach and Strategy (35%), Fee Proposal and Overall Value (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Basalt town?
All active and historical solicitations from Town of Basalt town are tracked and searchable. As a city agency, Town of Basalt town regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost for Services matrix in Attachment A, Three representative municipal or public sector communications projects with client references. Review the full document from Town of Basalt town for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Basalt, CO. Review the full solicitation for detailed scope requirements.