Town of Ashland - Engineering Services for the Town of Ashland - RFP2026-0820 (2026)
Town of AshlandCity · Ashland, VA- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 1 year
- Primary contact
- Bernadette Cornelius
- (804) 798-1073
The 30-second brief
The Town of Ashland is seeking professional engineering services on an as-needed basis for the Public Works Department, including civil engineering, roadway and drainage design, park design, site plan and subdivision review, traffic impact analysis, environmental permitting, MS4 general permit and VSMP compliance, surveying, Construction Materials Testing (CMT), and Construction Engineering and Inspection (CEI) services. Project named assets include Town of Ashland facilities, municipal projects, and local infrastructure. Contract term is from the date of signing through December 31, 2027, with up to four optional 12-month renewal periods. Submission deadline is September 16, 2026, at 4:00 PM. Proposals are to be submitted electronically via eVA (Virginia's eProcurement Marketplace) or as paper proposals to the Town Purchasing Office. Evaluation criteria include priority assigned to Town projects, staff disciplines and expertise, managerial capabilities, code familiarity, past performance, fiscal stability, overall firm quality, technical capabilities, and hourly fees.
Interested bidders MUST contact the purchasing office to be added to the bid holders list so that they may be notified of changes or addenda (Purchasing Agent: Bernadette Cornelius at [email protected] or call 804-798-1073). A bid may be rejected if all addenda are not included.
Priority assigned to Town Projects, Depth and variety of staff disciplines available, Managerial capabilities, Familiarity with Federal, State and Local codes, Past performance record and relevant experience, Fiscal stability, Overall quality of firm and proposal, Technical capabilities, Estimates of hourly fees
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Summary
The Town of Ashland is seeking professional engineering services on an as-needed basis for the Public Works Department, including civil engineering, roadway and drainage design, park design, site plan and subdivision review, traffic impact analysis, environmental permitting, MS4 general permit and VSMP compliance, surveying, Construction Materials Testing (CMT), and Construction Engineering and Inspection (CEI) services.
Project named assets include Town of Ashland facilities, municipal projects, and local infrastructure. Contract term is from the date of signing through December 31, 2027, with up to four optional 12-month renewal periods. Submission deadline is September 16, 2026, at 4:00 PM. Proposals are to be submitted electronically via eVA (Virginia's eProcurement Marketplace) or as paper proposals to the Town Purchasing Office. Evaluation criteria include priority assigned to Town projects, staff disciplines and expertise, managerial capabilities, code familiarity, past performance, fiscal stability, overall firm quality, technical capabilities, and hourly fees.
EVALUATION CRITERIA
10- Priority assigned to Town Projects
- Depth and variety of staff disciplines available
- Managerial capabilities
- Familiarity with Federal
- State and Local codes
- Past performance record and relevant experience
- Fiscal stability
- Overall quality of firm and proposal
- Technical capabilities
- Estimates of hourly fees
REQUIRED DELIVERABLES
Interested bidders MUST contact the purchasing office to be added to the bid holders list so that they may be notified of changes or addenda (Purchasing Agent: Bernadette Cornelius at [email protected] or call 804-798-1073). A bid may be rejected if all addenda are not included.
REQUIRED ATTACHMENTS
State Corporation Commission Form, signed addenda
- Submit to
- https://eva.virginia.gov
- Duration
- 16 months
- Scope location
- Ashland, VA
Questions about this RFP
How do I respond to this RFP from Town of Ashland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://eva.virginia.gov. For questions, contact Bernadette Cornelius.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Ashland in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bernadette Cornelius at (804) 798-1073. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Interested bidders MUST contact the purchasing office to be added to the bid holders list so that they may be notified of changes or addenda (Purchasing Agent: Bernadette Cornelius at [email protected] or call 804-798-1073). A bid may be rejected if all addenda are not included.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Priority assigned to Town Projects, Depth and variety of staff disciplines available, Managerial capabilities, Familiarity with Federal, State and Local codes, Past performance record and relevant exp..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Ashland?
All active and historical solicitations from Town of Ashland are tracked and searchable. As a city agency, Town of Ashland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: State Corporation Commission Form, signed addenda. Review the full document from Town of Ashland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashland, VA. Review the full solicitation for detailed scope requirements.