Tomball Independent School District - HVAC System Replacement at Lakewood & Willow Creek ES's - RFP #1000-26 (2026)
Tomball Independent School DistrictSchool · Tomball, TX- Due
- Jun 9, 2026
- Deadline passed
- Posted
- May 18, 2026
- Primary contact
- Zachery Boles
- (713) 821-0395
The 30-second brief
Tomball Independent School District is seeking competitive sealed proposals for the construction of a new HVAC system and chiller replacement at Lakewood Elementary School (15614 Gettysburg Dr, Tomball, TX 77377) and Willow Creek Elementary School (18302 N. Eldridge Pkwy, Tomball, TX 77377). The high-level project scope includes replacing 2 existing air-cooled chillers at each facility (total 4 chillers, screw and scroll compressor types by Trane, York, or Carrier), modifying piping and housekeeping rails, replacing control wiring, and optionally replacing 2 to 4 chilled water pumps. General scope items encompass site utilities, concrete paving, foundations, masonry, interior CMU walls, flooring, drywall, painting, doors, plumbing systems, electrical, telecommunications, fire detection, and automatic sprinkler systems. The owner's estimated construction cost is $770,000.00 including a $70,000.00 contingency, with substantial completion targeted for July 17th, 2027. Proposals are due by June 9, 2026, at 2:00 P.M. An optional pre-proposal conference is scheduled for May 26, 2026, at 11:00 A.M., and questions are due by June 1, 2026, at 12:00 P.M. Evaluation criteria include proposed amount for base proposal and owner-selected alternates (25%), evaluation survey of company references and project contacts (25%), history of company performance (15%), similar company project experience and qualifications (10%), similar individual personnel project experience and qualifications (10%), proposed equipment performance (5%), financial stability (5%), and prior positive experience with owner (5%).
Replace 2 existing air cooled chillers at each facility (total of 4 chillers); Modifying piping and housekeeping rails as required for new chillers; Replace control wiring from control panel to chillers; Replace 2 chilled water pumps as an alternate (potentially 4 pumps)
Proposed Amount for Base Proposal and Owner-Selected Alternates (25%), Evaluation Survey of Company References and Project Contacts (25%), History of Company Performance (15%), Similar Company Project Experience and Qualifications (10%), Similar Individual Personnel Project Experience and Qualifications (10%), Proposed Equipment Performance (5%), Financial Stability (5%), Prior Positive Experience with Owner (5%)
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Summary
Tomball Independent School District is seeking competitive sealed proposals for the construction of a new HVAC system and chiller replacement at Lakewood Elementary School (15614 Gettysburg Dr, Tomball, TX 77377) and Willow Creek Elementary School (18302 N. Eldridge Pkwy, Tomball, TX 77377).
The high-level project scope includes replacing 2 existing air-cooled chillers at each facility (total 4 chillers, screw and scroll compressor types by Trane, York, or Carrier), modifying piping and housekeeping rails, replacing control wiring, and optionally replacing 2 to 4 chilled water pumps. General scope items encompass site utilities, concrete paving, foundations, masonry, interior CMU walls, flooring, drywall, painting, doors, plumbing systems, electrical, telecommunications, fire detection, and automatic sprinkler systems. The owner's estimated construction cost is $770,000.00 including a $70,000.00 contingency, with substantial completion targeted for July 17th, 2027. Proposals are due by June 9, 2026, at 2:00 P.M. An optional pre-proposal conference is scheduled for May 26, 2026, at 11:00 A.M., and questions are due by June 1, 2026, at 12:00 P.M. Evaluation criteria include proposed amount for base proposal and owner-selected alternates (25%), evaluation survey of company references and project contacts (25%), history of company performance (15%), similar company project experience and qualifications (10%), similar individual personnel project experience and qualifications (10%), proposed equipment performance (5%), financial stability (5%), and prior positive experience with owner (5%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Replace 2 existing air cooled chillers at each facility (total of 4 chillers)
- Modifying piping and housekeeping rails as required for new chillers
- Replace control wiring from control panel to chillers
- Replace 2 chilled water pumps as an alternate (potentially 4 pumps)
REQUIRED ATTACHMENTS
EXHIBIT A – PROPOSAL FORM, EXHIBIT B – KEY SUBCONTRACTORS, EXHIBIT C - BID ALTERNATES AND UNIT PRICE FORM, EXHIBIT D – BID BOND, EXHIBIT E - FELONY CONVICTION NOTIFICATION, EXHIBIT F - ACKNOWLEDGMENT FORM - NON-COLLUSION STATEMENT, EXHIBIT G – PROOF OF INSURABILITY, EXHIBIT H – PROOF OF BONDING CAPACITY, EXHIBIT I - SIGNATURE PAGE AND DECLARATION OF COMPLIANCE, EXHIBIT J - DEVIATION AND EXCEPTIONS FORM, EXHIBIT K – CERTIFICATE OF RESIDENCY, EXHIBIT L - VENDOR STATEMENT OF DEBARMENT/SUSPENSION, EXHIBIT M – REQUEST FOR TAXPAYER IDENTIFICATION NUMBER (W-9), EXHIBIT N – FORM 1295-CERTIFICATE OF INTERESTED PARTIES, EXHIBIT O – CERTIFICATION REGARDING TERRORIST ORGANIZATIONS AND BOYCOTT OF ISRAEL, EXHIBIT P – CERTIFICATION REGARDING BOYCOTTING CERTAIN ENERGY COMPANIES, EXHIBIT Q – CERTIFICATION PROHIBITING DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES, EXHIBIT R – CERTIFICATION REGARDING CERTAIN FOREIGN-OWNED COMPANIES IN CONNECTION WITH CRITICAL INFRASTRUCTURE, EXHIBIT S – ANTITRUST CERTIFICATIONS STATEMENT, EXHIBIT T – CONFLICT OF INTEREST DISCLOSURE STATEMENT
- Submit to
- Attention: Mr. Zachery Boles, CFO, Tomball ISD Annex Building, 1110 Baker Dr, Tomball, TX 77375
- Scope location
- Tomball, TX
Questions about this RFP
How do I respond to this RFP from Tomball Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Attention: Mr. Zachery Boles, CFO, Tomball ISD Annex Building, 1110 Baker Dr, Tomball, TX 77375. For questions, contact Zachery Boles.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tomball Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zachery Boles at (713) 821-0395. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Replace 2 existing air cooled chillers at each facility (total of 4 chillers); Modifying piping and housekeeping rails as required for new chillers; Replace control wiring from control panel to chillers; Replace 2 chilled water pumps as an alternate (potentially 4 pumps). Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Amount for Base Proposal and Owner-Selected Alternates (25%), Evaluation Survey of Company References and Project Contacts (25%), History of Company Performance (15%), Similar Company Project..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tomball Independent School District?
All active and historical solicitations from Tomball Independent School District are tracked and searchable. As a school agency, Tomball Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EXHIBIT A – PROPOSAL FORM, EXHIBIT B – KEY SUBCONTRACTORS, EXHIBIT C - BID ALTERNATES AND UNIT PRICE FORM, EXHIBIT D – BID BOND, EXHIBIT E - FELONY CONVICTION NOTIFICATION, EXHIBIT F - ACKNOWLEDGMENT. Review the full document from Tomball Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tomball, TX. Review the full solicitation for detailed scope requirements.