Texas Woman's University - Hotel Accommodations for Temporary Student Housing - RFP-731-26-013-SR (2026)
Texas Woman s University | State of TexasHigher Ed · Denton, TX- Due
- Aug 5, 2026
- Deadline passed
- Posted
- Jul 21, 2026
- Duration
- 1 months
- Primary contact
- Sheri Reed
- (940) 898-3535
The 30-second brief
Texas Woman's University is seeking proposals from reputable hotels for temporary off-campus living accommodations for student housing to accommodate overflow for the Fall 2026 semester. The scope includes up to 20 double occupancy non-smoking rooms (40 beds) located within a 6-mile radius of the TWU Denton Campus at 304 Administration Drive, Denton, TX 76204. The anticipated contract term runs from August 17, 2026 through September 7, 2026 for an estimated 21 nights. Required amenities include a pool, fitness center, game rooms, computer/office area, complimentary meeting/activity room, free laundry facilities, internal hallway access, and complimentary parking. Proposals are due by August 5, 2026 at 2:00 PM CST via Oracle's Supplier Portal. Evaluation will be based on price proposal room rates, room and building amenities, safety/crime records for the past 3 years, and proximity to the TWU Denton Campus.
Up to 20 double occupancy rooms (40 beds); hotel accommodation services; complimentary meeting/activity room
Price Proposal – Room rates (25), Room and Building Amenities (25), Safety/Crime records for past (3) three years (30), Proximity to TWU Denton Campus (20)
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Summary
Texas Woman's University is seeking proposals from reputable hotels for temporary off-campus living accommodations for student housing to accommodate overflow for the Fall 2026 semester.
The scope includes up to 20 double occupancy non-smoking rooms (40 beds) located within a 6-mile radius of the TWU Denton Campus at 304 Administration Drive, Denton, TX 76204. The anticipated contract term runs from August 17, 2026 through September 7, 2026 for an estimated 21 nights. Required amenities include a pool, fitness center, game rooms, computer/office area, complimentary meeting/activity room, free laundry facilities, internal hallway access, and complimentary parking. Proposals are due by August 5, 2026 at 2:00 PM CST via Oracle's Supplier Portal. Evaluation will be based on price proposal room rates, room and building amenities, safety/crime records for the past 3 years, and proximity to the TWU Denton Campus.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Up to 20 double occupancy rooms (40 beds)
- Hotel accommodation services
- Complimentary meeting/activity room
REQUIRED ATTACHMENTS
5- Exhibit A Pricing Proposal
- Insurance and bonds
- W9
- Signed Affirmations and Conflict of Interest
- Exhibit 2 TWU Hotel Addendum
- Submit to
- https://twu.edu/procurement/supplier-services/
- Scope location
- Denton, TX
- Reported agency
- Texas Woman's University
Questions about this RFP
How do I respond to this RFP from Texas Woman s University | State of Texas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://twu.edu/procurement/supplier-services/. For questions, contact Sheri Reed.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Texas Woman s University | State of Texas in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheri Reed at (940) 898-3535. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Up to 20 double occupancy rooms (40 beds); hotel accommodation services; complimentary meeting/activity room. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Proposal – Room rates (25), Room and Building Amenities (25), Safety/Crime records for past (3) three years (30), Proximity to TWU Denton Campus (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Texas Woman s University | State of Texas?
All active and historical solicitations from Texas Woman s University | State of Texas are tracked and searchable. As a higher ed agency, Texas Woman s University | State of Texas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Pricing Proposal, Insurance and bonds, W9, Signed Affirmations and Conflict of Interest, Exhibit 2 TWU Hotel Addendum. Review the full document from Texas Woman s University | State of Texas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Denton, TX. Review the full solicitation for detailed scope requirements.