Tempe Union High School District - Graduation Supplies and Regalia Services - 27-008EE-32RFP (2026)
Tempe Union High School DistrictSchool · Tempe, AZ- Due
- Dec 1, 2026
- 28 days left
- Posted
- Oct 26, 2026
- Contract term
- 1 year
- Primary contact
- Erica Edelstein
- (480) 345-3796
The 30-second brief
Tempe Union High School District is soliciting proposals for graduation supplies and related services to establish multiple contracts providing caps and gowns, tassels, honor cords, stoles, medallions, diploma covers, announcements, class rings, and graduation keepsakes. The district seeks qualified vendors to support commencement ceremonies and student recognition programs across high schools in Tempe, Chandler, and Phoenix, in partnership with SAVE cooperative purchasing members. Services include on-site ordering assistance, flexible payment options, custom stoles and cords, coordinating ordering timelines, and reliable delivery. The submission deadline is December 1, 2026, at 2:00 pm, with questions due by November 13, 2026. Evaluation criteria emphasize product quality (35%), product range and specialty offerings (30%), past performance and references (20%), and responsiveness (15%), followed by cost evaluation.
Caps and gowns, Tassels, Honor cords, Stoles, Medallions, Diplomas and diploma covers, Announcements, Class rings, Graduation keepsakes
Product Quality 350, Product Range & Specialty Offerings 300, Past Performance - References 200, Responsiveness 150, Cost 500
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Summary
Tempe Union High School District is soliciting proposals for graduation supplies and related services to establish multiple contracts providing caps and gowns, tassels, honor cords, stoles, medallions, diploma covers, announcements, class rings, and graduation keepsakes.
The district seeks qualified vendors to support commencement ceremonies and student recognition programs across high schools in Tempe, Chandler, and Phoenix, in partnership with SAVE cooperative purchasing members. Services include on-site ordering assistance, flexible payment options, custom stoles and cords, coordinating ordering timelines, and reliable delivery. The submission deadline is December 1, 2026, at 2:00 pm, with questions due by November 13, 2026. Evaluation criteria emphasize product quality (35%), product range and specialty offerings (30%), past performance and references (20%), and responsiveness (15%), followed by cost evaluation.
EVALUATION CRITERIA
5- Product Quality 350
- Product Range & Specialty Offerings 300
- Past Performance - References 200
- Responsiveness 150
- Cost 500
REQUIRED DELIVERABLES
9- Caps and gowns
- Tassels
- Honor cords
- Stoles
- Medallions
- Diplomas and diploma covers
- Announcements
- Class rings
- Graduation keepsakes
REQUIRED ATTACHMENTS
9- Vendor Registration Form
- Vendor_Reference_Listing
- Sample Checklist
- Catalog Discount Template
- Graduation Supplies Offerings Checklist
- Offer and Acceptance Form
- Non-Collusion Affidavit
- W-9
- Certificate of Insurance
- Submit to
- https://procurement.opengov.com/portal/tuhsd
- Duration
- 60 months
- Scope location
- Tempe, AZ
Questions about this RFP
How do I respond to this RFP from Tempe Union High School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/tuhsd. For questions, contact Erica Edelstein.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tempe Union High School District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erica Edelstein at (480) 345-3796. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Caps and gowns, Tassels, Honor cords, Stoles, Medallions, Diplomas and diploma covers, Announcements, Class rings, Graduation keepsakes. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Product Quality 350, Product Range & Specialty Offerings 300, Past Performance - References 200, Responsiveness 150, Cost 500" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tempe Union High School District?
All active and historical solicitations from Tempe Union High School District are tracked and searchable. As a school agency, Tempe Union High School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Registration Form, Vendor_Reference_Listing, Sample Checklist, Catalog Discount Template, Graduation Supplies Offerings Checklist, Offer and Acceptance Form, Non-Collusion Affidavit, W-9, Certi. Review the full document from Tempe Union High School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tempe, AZ. Review the full solicitation for detailed scope requirements.