Supreme Court of Appeals of West Virginia - West Virginia Circuit Clerk Procedural Manual Update and Revision - 2026
West Virginia Supreme Court of Appeals | State of West VirginiaState · Charleston, WV- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Mar 4, 2026
- Contract term
- 1 year
- Primary contact
- Virginia Grottendieck
- (304) 558-0145
The 30-second brief
The Supreme Court of Appeals of West Virginia seeks proposals for updating and revising the West Virginia Circuit Clerk Procedural Manual and Enforcement of Circuit Court Judgments. The project requires extensive knowledge of the duties and obligations of the office of circuit clerk as set forth in West Virginia statutes, rules, procedures, and case law, incorporating legislative amendments through the 2026 Regular Legislative Session and case law through the 2026 Spring Term. The resulting up-to-date manual will outline the court system, recordkeeping, case management, and legal procedures for use primarily by circuit clerks and deputy circuit clerks. Proposals are due by April 15, 2026, and the project deliverable is due within six months from award. Evaluation criteria include completeness, cost-effectiveness and financial feasibility, knowledge base and experience, and projected quality of deliverables.
West Virginia Circuit Clerk Procedural Manual, Enforcement of Circuit Court Judgments, Completed chapters provided in electronic format
Completeness, cost-effectiveness and financial feasibility, knowledge base and experience of responsible person(s), projected quality of deliverables
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Summary
The Supreme Court of Appeals of West Virginia seeks proposals for updating and revising the West Virginia Circuit Clerk Procedural Manual and Enforcement of Circuit Court Judgments.
The project requires extensive knowledge of the duties and obligations of the office of circuit clerk as set forth in West Virginia statutes, rules, procedures, and case law, incorporating legislative amendments through the 2026 Regular Legislative Session and case law through the 2026 Spring Term. The resulting up-to-date manual will outline the court system, recordkeeping, case management, and legal procedures for use primarily by circuit clerks and deputy circuit clerks. Proposals are due by April 15, 2026, and the project deliverable is due within six months from award. Evaluation criteria include completeness, cost-effectiveness and financial feasibility, knowledge base and experience, and projected quality of deliverables.
EVALUATION CRITERIA
4- Completeness
- Cost-effectiveness and financial feasibility
- Knowledge base and experience of responsible person(s)
- Projected quality of deliverables
REQUIRED DELIVERABLES
3- West Virginia Circuit Clerk Procedural Manual
- Enforcement of Circuit Court Judgments
- Completed chapters provided in electronic format
REQUIRED ATTACHMENTS
4- Completed Cover Page
- Step-by-step plan with corresponding timeframes
- Projected budget
- Narrative discussion
- Submit to
- [email protected]
- Duration
- 6 months
- Scope location
- Charleston, West Virginia
- Reported agency
- Supreme Court of Appeals of West Virginia
Questions about this RFP
How do I respond to this RFP from West Virginia Supreme Court of Appeals | State of West Virginia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Virginia Grottendieck.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Virginia Supreme Court of Appeals | State of West Virginia in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Virginia Grottendieck at (304) 558-0145. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: West Virginia Circuit Clerk Procedural Manual, Enforcement of Circuit Court Judgments, Completed chapters provided in electronic format. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness, cost-effectiveness and financial feasibility, knowledge base and experience of responsible person(s), projected quality of deliverables" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Virginia Supreme Court of Appeals | State of West Virginia?
All active and historical solicitations from West Virginia Supreme Court of Appeals | State of West Virginia are tracked and searchable. As a state agency, West Virginia Supreme Court of Appeals | State of West Virginia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Cover Page, Step-by-step plan with corresponding timeframes, Projected budget, Narrative discussion. Review the full document from West Virginia Supreme Court of Appeals | State of West Virginia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charleston, West Virginia. Review the full solicitation for detailed scope requirements.