Suffern Central School District - Repair of Underground Utilities, As Needed - RFB #RUU11122026 (2026)
Suffern Central School DistrictSchool · Hillburn, NY- Due
- Nov 12, 2026
- Due today
- Primary contact
- Etna Martinez
The 30-second brief
Suffern Central School District is requesting bids for repair of underground utilities, as needed for the school year 2026-2027. The scope of work includes water line repairs, gas line exposure and repair coordination, electrical conduit repairs, storm drain repairs, sanitary line repairs, excavation and trench restoration, backfilling and compaction, asphalt, concrete, or landscape restoration, and fire hydrant repair and replacement. This is a public work project subject to NYS Labor Law Article 8 prevailing wage requirements and a one-year contract term with two optional one-year renewals. Bids are due by November 12, 2026, at 10:00 AM, with questions due by November 5, 2026. Award will be made to the lowest responsible bidder based on total evaluated cost.
Lowest responsible bidder based on total evaluated cost, experience, service, reputation, financial responsibility
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Summary
Suffern Central School District is requesting bids for repair of underground utilities, as needed for the school year 2026-2027.
The scope of work includes water line repairs, gas line exposure and repair coordination, electrical conduit repairs, storm drain repairs, sanitary line repairs, excavation and trench restoration, backfilling and compaction, asphalt, concrete, or landscape restoration, and fire hydrant repair and replacement. This is a public work project subject to NYS Labor Law Article 8 prevailing wage requirements and a one-year contract term with two optional one-year renewals. Bids are due by November 12, 2026, at 10:00 AM, with questions due by November 5, 2026. Award will be made to the lowest responsible bidder based on total evaluated cost.
EVALUATION CRITERIA
5- Lowest responsible bidder based on total evaluated cost
- Experience
- Service
- Reputation
- Financial responsibility
REQUIRED ATTACHMENTS
13- Statement of Bidder's Qualifications
- Reference Sheet
- Certificate and Signature
- Non-Collusive Bidding Certification
- Affidavit of Compliance
- Certificate of Compliance with Iran Divestment Act of 2012
- Bidder's Statement on Sexual Harassment
- NYSDOL Bidder Verification Form
- Rate Schedule
- Employee certifications
- Documentation of experience
- Complete list of available equipment
- Certificate of welding
REQUIRED STAFFING
3- Submit to
- ATTN: DISTRICT CLERK, SUFFERN CENTRAL SCHOOL DISTRICT, ADMINISTRATION BUILDING, 45 MOUNTAIN AVENUE, HILLBURN, NEW YORK 10931
- Scope location
- Hillburn, NY
Questions about this BID
How do I respond to this Bid from Suffern Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: ATTN: DISTRICT CLERK, SUFFERN CENTRAL SCHOOL DISTRICT, ADMINISTRATION BUILDING, 45 MOUNTAIN AVENUE, HILLBURN, NEW YORK 10931. For questions, contact Etna Martinez.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Suffern Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Etna Martinez. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Operator, Laborer, Foreman. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder based on total evaluated cost, experience, service, reputation, financial responsibility" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Suffern Central School District?
All active and historical solicitations from Suffern Central School District are tracked and searchable. As a school agency, Suffern Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Bidder's Qualifications, Reference Sheet, Certificate and Signature, Non-Collusive Bidding Certification, Affidavit of Compliance, Certificate of Compliance with Iran Divestment Act of 20. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Suffern Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hillburn, NY. Review the full solicitation for detailed scope requirements.