State of Montana Inventory Management System for Montana State Prison RFP COR-RFP-2026-0676R
Montana Department of Commerce, Board of HousingState Housing Authority · Helena, MT- Due
- Jul 27, 2026
- Deadline passed
- Posted
- Jun 3, 2026
- Contract term
- 3 years
- Primary contact
- Rhonda Peters
- (406) 444-3320
The 30-second brief
The State of Montana is soliciting proposals for an Inventory Management System for the Montana State Prison. The procurement includes software, SaaS, cloud services, and IT training services with a 3-year project cost evaluation.
Business Information document, Trade Secret Affidavit, Scope of Services response, Offeror Qualifications, Cost Proposal
Mandatory Requirements, Equal Pay for MT Women bonus, Scope of Services, Offeror Qualifications, Cost Proposal
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Summary
The State of Montana is soliciting proposals for an Inventory Management System for the Montana State Prison. The procurement includes software, SaaS, cloud services, and IT training services with a 3-year project cost evaluation.
EVALUATION CRITERIA
5- Mandatory Requirements
- Equal Pay for MT Women bonus
- Scope of Services
- Offeror Qualifications
- Cost Proposal
REQUIRED DELIVERABLES
5- Business Information document
- Trade Secret Affidavit
- Scope of Services response
- Offeror Qualifications
- Cost Proposal
REQUIRED ATTACHMENTS
4- Business Information document
- Trade Secret Affidavit
- Contract Exception form
- Cost proposal worksheet
- Submit to
- eMACS Vendor Portal
- Scope location
- Deer Lodge, MT
- Reported agency
- State of Montana
Questions about this RFP
How do I respond to this RFP from Montana Department of Commerce, Board of Housing?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: eMACS Vendor Portal. For questions, contact Rhonda Peters.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Montana Department of Commerce, Board of Housing in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rhonda Peters at (406) 444-3320. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Business Information document, Trade Secret Affidavit, Scope of Services response, Offeror Qualifications, Cost Proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Mandatory Requirements, Equal Pay for MT Women bonus, Scope of Services, Offeror Qualifications, Cost Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Montana Department of Commerce, Board of Housing?
All active and historical solicitations from Montana Department of Commerce, Board of Housing are tracked and searchable. As a state housing authority agency, Montana Department of Commerce, Board of Housing regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Business Information document, Trade Secret Affidavit, Contract Exception form, Cost proposal worksheet. Review the full document from Montana Department of Commerce, Board of Housing for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Deer Lodge, MT. Review the full solicitation for detailed scope requirements.