State of Hawaii Medicaid Administrative Claiming Support RFP-27-054 2026
Hawaii Department of Agriculture, Honolulu, HI·State
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- Reported Agency
- Executive Office on Aging
- Primary Contact
- Candice Bryant · (808) 586-7297
- Contract Term
- 2 years
- Scope Location
- Honolulu, HI
- Submission Address
- Hawaiʻi Electronic Procurement System (HIEPRO)
SUMMARY
The Hawaii Executive Office on Aging seeks a contractor to provide technical and operational support for the Medicaid Administrative Claiming program, including a web-based Random Moment Sampling system. Proposals are due August 10, 2026.
EVALUATION CRITERIA
Organizational Experience and Qualifications (25 points), Understanding of Project Requirements and Proposed Approach (25 points), Work Plan and Service Delivery (20 points), Staffing and Organizational Structure (15 points), Data Management Reporting and Quality Assurance (5 points), Cost Proposal and Budget Narrative (10 points)
REQUIRED DELIVERABLES
Web-based RMS system, Quarterly RMS administration and monitoring reports, Quarterly Medicaid Administrative Claim calculation packages, Supporting claim documentation, Training materials, Documentation of methodologies, Quarterly status reports, Monthly agency participation reports
REQUIRED ATTACHMENTS
Proposal Identification Form (OF-1), Proposal Offer Form (OF-2), Table of Contents, Program Overview, Organizational Experience and Qualifications, Understanding of Project Requirements and Proposed Approach, Work Plan and Service Delivery, Staffing and Organizational Structure, Data Management Reporting and Quality Assurance, Cost Proposal and Budget Narrative, Litigation Disclosure
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Hawaii Department of Agriculture?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hawaiʻi Electronic Procurement System (HIEPRO). For questions, contact Candice Bryant.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Experience and Qualifications (25 points), Understanding of Project Requirements and Proposed Approach (25 points), Work Plan and Service Delivery (20 points), Staffing and Organization..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hawaii Department of Agriculture?
All active and historical solicitations from Hawaii Department of Agriculture are tracked and searchable. As a state agency, Hawaii Department of Agriculture regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Identification Form (OF-1), Proposal Offer Form (OF-2), Table of Contents, Program Overview, Organizational Experience and Qualifications, Understanding of Project Requirements and Proposed A. Review the full document from Hawaii Department of Agriculture for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hawaii Department of Agriculture in HI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Candice Bryant at (808) 586-7297. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Honolulu, HI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Web-based RMS system, Quarterly RMS administration and monitoring reports, Quarterly Medicaid Administrative Claim calculation packages, Supporting claim documentation, Training materials, Documentation of methodologies, Quarterly status reports, Monthly agency participation reports. Proposals should clearly address how each deliverable will be met.
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