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RFPCLOSED

State of Colorado Contract for Electronic Visit Verification System

Department of Health Care Policy & Financing, CO·State
Apr 30, 2025
Posted Date
Reported Agency
Department of Health Care Policy and Financing
Primary Contact
Brian Portewig
Contract Term
5 years
Duration
60 months
Scope Location
Colorado

Summary

This contract is for the continued operations and maintenance of Colorado's Electronic Visit Verification (EVV) system, a critical tool for verifying and documenting in-home and community-based services provided to Medicaid recipients. The EVV system helps improve accountability, prevent fraud, and ensures individuals receive needed care. The Contractor was awarded this Contract under Solicitation #UHAA ITN 2022000015.

Required Deliverables

Exhibit A, HIPAA Business Associates Addendum; Exhibit B, Statement of Work; Exhibit C, Rates; Exhibit D, Terminology; Exhibit E, Contractor's Administrative Requirements; Exhibit F, Sample Option Letter; Exhibit G, Federal Provisions; Exhibit H, Information Technology Provisions; Exhibit I, PII Certification; Exhibit J, EVV System Requirements and SLAs

Required Attachments

Exhibit A, HIPAA Business Associates Addendum; Exhibit B, Statement of Work; Exhibit C, Rates; Exhibit D, Terminology; Exhibit E, Contractor's Administrative Requirements; Exhibit F, Sample Option Letter; Exhibit G, Federal Provisions; Exhibit H, Information Technology Provisions; Exhibit I, PII Certification; Exhibit J, EVV System Requirements and SLAs

Required Staffing Roles

Architect, Assoc Tech Support Analyst, Business Analyst, Customer Service Representative, CSR Lead, Manager Customer Service, Manager Traffic/Workforce, Manager Software Engineering, Software Engineer, Supervisor Customer Service, Sr. Business Analyst Consultant, Sr. IS Engineer, Sr. Systems Management, Sr. Manager Traffic/Workforce, Sr. Systems Management Analyst, Senior Trainer

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Frequently Asked Questions

How do I respond to this RFP from Department of Health Care Policy & Financing?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. For questions, contact Brian Portewig.

Where can I find more RFPs from Department of Health Care Policy & Financing?

Civic IQ tracks all active and historical solicitations from Department of Health Care Policy & Financing. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Department of Health Care Policy & Financing for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Department of Health Care Policy & Financing in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brian Portewig. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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