State of Colorado Contract for Electronic Visit Verification System
Colorado Department of Health Care Policy and Financing | State of ColoradoState · Denver, CO- Posted
- Apr 30, 2025
- Contract term
- 5 years
- Primary contact
- Brian Portewig
The 30-second brief
This contract is for the continued operations and maintenance of Colorado's Electronic Visit Verification (EVV) system, a critical tool for verifying and documenting in-home and community-based services provided to Medicaid recipients. The EVV system helps improve accountability, prevent fraud, and ensures individuals receive needed care. The Contractor was awarded this Contract under Solicitation #UHAA ITN 2022000015.
Exhibit A, HIPAA Business Associates Addendum; Exhibit B, Statement of Work; Exhibit C, Rates; Exhibit D, Terminology; Exhibit E, Contractor's Administrative Requirements; Exhibit F, Sample Option Letter; Exhibit G, Federal Provisions; Exhibit H, Information Technology Provisions; Exhibit I, PII Certification; Exhibit J, EVV System Requirements and SLAs
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Summary
This contract is for the continued operations and maintenance of Colorado's Electronic Visit Verification (EVV) system, a critical tool for verifying and documenting in-home and community-based services provided to Medicaid recipients.
The EVV system helps improve accountability, prevent fraud, and ensures individuals receive needed care. The Contractor was awarded this Contract under Solicitation #UHAA ITN 2022000015.
REQUIRED DELIVERABLES
10- Exhibit A, HIPAA Business Associates Addendum
- Exhibit B, Statement of Work
- Exhibit C, Rates
- Exhibit D, Terminology
- Exhibit E, Contractor's Administrative Requirements
- Exhibit F, Sample Option Letter
- Exhibit G, Federal Provisions
- Exhibit H, Information Technology Provisions
- Exhibit I, PII Certification
- Exhibit J, EVV System Requirements and SLAs
REQUIRED ATTACHMENTS
10- Exhibit A, HIPAA Business Associates Addendum
- Exhibit B, Statement of Work
- Exhibit C, Rates
- Exhibit D, Terminology
- Exhibit E, Contractor's Administrative Requirements
- Exhibit F, Sample Option Letter
- Exhibit G, Federal Provisions
- Exhibit H, Information Technology Provisions
- Exhibit I, PII Certification
- Exhibit J, EVV System Requirements and SLAs
REQUIRED STAFFING
11Business Analyst Consultant, Sr. IS Engineer, Sr. Systems Management, Sr. Manager Traffic/Workforce, Sr. Systems Management Analyst, Senior Trainer
- Duration
- 60 months
- Scope location
- Colorado
- Reported agency
- Department of Health Care Policy and Financing
Questions about this RFP
How do I respond to this RFP from Colorado Department of Health Care Policy and Financing | State of Colorado?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Brian Portewig.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Colorado Department of Health Care Policy and Financing | State of Colorado in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Portewig. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Architect, Assoc Tech Support Analyst, Business Analyst, Customer Service Representative, CSR Lead, Manager Customer Service, Manager Traffic/Workforce, Manager Software Engineering, Software Engineer, Supervisor Customer Service, Sr. Business Analyst Consultant, Sr. IS Engineer, Sr. Systems Managem. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Exhibit A, HIPAA Business Associates Addendum; Exhibit B, Statement of Work; Exhibit C, Rates; Exhibit D, Terminology; Exhibit E, Contractor's Administrative Requirements; Exhibit F, Sample Option Letter; Exhibit G, Federal Provisions; Exhibit H, Information Technology Provisions; Exhibit I, PII Cer. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Colorado Department of Health Care Policy and Financing | State of Colorado?
All active and historical solicitations from Colorado Department of Health Care Policy and Financing | State of Colorado are tracked and searchable. As a state agency, Colorado Department of Health Care Policy and Financing | State of Colorado regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, HIPAA Business Associates Addendum; Exhibit B, Statement of Work; Exhibit C, Rates; Exhibit D, Terminology; Exhibit E, Contractor's Administrative Requirements; Exhibit F, Sample Option Let. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Colorado Department of Health Care Policy and Financing | State of Colorado for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colorado. Review the full solicitation for detailed scope requirements.