Stafford Municipal School District Internal Audit Services RFP 26-001 2026
Stafford Municipal School DistrictSchool · Stafford, TX- Due
- Jun 17, 2026
- Deadline passed
- Posted
- Dec 1, 2025
- Contract term
- 1 year
- Primary contact
- Jamie Babineaux
- (281) 261-9252
The 30-second brief
Stafford Municipal School District (SMSD) is soliciting proposals for independent third-party internal audit services for its Business and Human Resources operations under RFP # 26-001. The selected firm will evaluate internal controls, operational procedures, and compliance practices, benchmarking against K-12 public education best practices. Scope includes reviewing financial processes, purchasing, payroll, cash handling, employee onboarding, and segregation of duties. The contract term is one year with up to four one-year renewal options. Proposals must be submitted electronically via the Stafford MSD eBid System by June 17, 2026, at 2:00 p.m. CST. Evaluation criteria include price (40 points), reputation, quality, and meeting district needs.
Detailed written report summarizing findings, Observations, Identified risks, Practical recommendations, Presentation to Board of Trustees
Price (40), Reputation (15), Quality (15), Extent to which services meet needs (15), Past relationship (2), HUB compliance (5), Long-term cost (5), Texas business preference (3)
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Summary
Stafford Municipal School District (SMSD) is soliciting proposals for independent third-party internal audit services for its Business and Human Resources operations under RFP # 26-001.
The selected firm will evaluate internal controls, operational procedures, and compliance practices, benchmarking against K-12 public education best practices. Scope includes reviewing financial processes, purchasing, payroll, cash handling, employee onboarding, and segregation of duties. The contract term is one year with up to four one-year renewal options. Proposals must be submitted electronically via the Stafford MSD eBid System by June 17, 2026, at 2:00 p.m. CST. Evaluation criteria include price (40 points), reputation, quality, and meeting district needs.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Detailed written report summarizing findings
- Observations
- Identified risks
- Practical recommendations
- Presentation to Board of Trustees
REQUIRED ATTACHMENTS
10- Vendor Packet
- Attachment Packet
- CIQ Form
- Execution of Offer Form
- W-9
- Insurance certificates
- Organizational chart
- D&B number
- Financial statements
- References
- Submit to
- https://hcdeebid.ionwave.net/Login.aspx
- Duration
- 63 months
- Scope location
- Stafford, Texas
Questions about this RFP
How do I respond to this RFP from Stafford Municipal School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://hcdeebid.ionwave.net/Login.aspx. For questions, contact Jamie Babineaux.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Stafford Municipal School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jamie Babineaux at (281) 261-9252. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed written report summarizing findings, Observations, Identified risks, Practical recommendations, Presentation to Board of Trustees. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (40), Reputation (15), Quality (15), Extent to which services meet needs (15), Past relationship (2), HUB compliance (5), Long-term cost (5), Texas business preference (3)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Stafford Municipal School District?
All active and historical solicitations from Stafford Municipal School District are tracked and searchable. As a school agency, Stafford Municipal School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Packet, Attachment Packet, CIQ Form, Execution of Offer Form, W-9, insurance certificates, organizational chart, D&B number, financial statements, references. Review the full document from Stafford Municipal School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stafford, Texas. Review the full solicitation for detailed scope requirements.