St. Lucie Public Schools - Digital PBX Systems - ITB 27-03, 2026
St. Lucie County School DistrictSchool · Port St Lucie, FL- Due
- Nov 12, 2026
- 1 day left
- Posted
- Oct 13, 2026
- Contract term
- 1 year
- Primary contact
- Kim Albritton
- (772) 429-3980
The 30-second brief
The School District of St. Lucie County is soliciting bids for parts, installation, maintenance, upgrades, and support of Digital PBX Systems at existing school facilities on an as-needed basis under ITB 27-03. The district currently utilizes Avaya IP Office 500 systems across all school locations and requires an authorized Avaya Channel Partner to provide equipment, replacement parts, call reporting software, and related services. Work includes server configuration, expansion units, analog and digital station modules, patch cords, speakerphones, licensing, and ongoing maintenance. Bids are due by November 12, 2026, at 3:00 PM, with technical questions due by October 27, 2026. Submission must be completed electronically via the Bonfire portal. Award will be made to the lowest responsive, responsible bidder representing the best overall value.
Installation and Configuration of IP Office 500 V2 Server, IP Office 500 expansion units, Analog Station Module (30 for IPO500), Digital Station Module (30 for IPO500), Patch Cords, 9504 Digital Speakerphone, 9508 Digital Speakerphone, Analog Speakerphone, IP Office System SD card, Avaya 12 button MODE, IP OFFICE IP500 TRUNK ANALOG 4U V2, AVAYA IP Office 500 Legacy Card Carrier, AVAYA IP Office 500 MC VCM 32, AVAYA IP Office 500 MC VCM 64, AVAYA IP Office 500 V2 Control Unit, AVAYA IP Phone 9608, Datel Call Suite-Enterprise Edition, Datel Base platform including licenses, Datel Contact Sweet, Datel yearly maintenance Contact Sweet per site, Datel Yearly Maintenance Call Suite Enterprise Edition, Datel Re-install of software, IP 500 Office Power Supply, Cortelco Analog Phones w/Message Waiting Lamp, 12' HANDSET CORD (BLACK), Avaya Charcoal handset cord 12 Ft, Avaya IPO Legacy Carrier card, Avaya IPO IP500 EXTN CARD DGTL STA 8, Avaya IPO ATM 4U Card, 5410 Digital phone, 5420 Digital phone, Avaya IPO V1/V2 Internal power supply, IPO 500 VCM Base card, IPO Mulit-site Networking license, Avaya J169 IP Phone, Avaya J139 IP PHONE, Avaya J179 IP PHONE, Silver satin line cord 4 pin 14 ft, Silver satin line cord 4 pin 25 Ft, Avaya handset Grey, Avaya Charcoal Handset, IPO Voicemail Pro Additional VM ports, IPO SIP Trunking license, IPO Voice networking channels license, Hourly rate for Installation and/or Basic Maintenance, Avaya IP Endpoint License
Total Cost, Delivery, Technical specifications, Past performance, Financial stability
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Summary
The School District of St.
Lucie County is soliciting bids for parts, installation, maintenance, upgrades, and support of Digital PBX Systems at existing school facilities on an as-needed basis under ITB 27-03. The district currently utilizes Avaya IP Office 500 systems across all school locations and requires an authorized Avaya Channel Partner to provide equipment, replacement parts, call reporting software, and related services. Work includes server configuration, expansion units, analog and digital station modules, patch cords, speakerphones, licensing, and ongoing maintenance. Bids are due by November 12, 2026, at 3:00 PM, with technical questions due by October 27, 2026. Submission must be completed electronically via the Bonfire portal. Award will be made to the lowest responsive, responsible bidder representing the best overall value.
EVALUATION CRITERIA
5- Total Cost
- Delivery
- Technical specifications
- Past performance
- Financial stability
REQUIRED DELIVERABLES
46- Installation and Configuration of IP Office 500 V2 Server
- IP Office 500 expansion units
- Analog Station Module (30 for IPO500)
- Digital Station Module (30 for IPO500)
- Patch Cords
- 9504 Digital Speakerphone
- 9508 Digital Speakerphone
- Analog Speakerphone
- IP Office System SD card
- Avaya 12 button MODE
- IP OFFICE IP500 TRUNK ANALOG 4U V2
- AVAYA IP Office 500 Legacy Card Carrier
- AVAYA IP Office 500 MC VCM 32
- AVAYA IP Office 500 MC VCM 64
- AVAYA IP Office 500 V2 Control Unit
- AVAYA IP Phone 9608
- Datel Call Suite-Enterprise Edition
- Datel Base platform including licenses
- Datel Contact Sweet
- Datel yearly maintenance Contact Sweet per site
- Datel Yearly Maintenance Call Suite Enterprise Edition
- Datel Re-install of software
- IP 500 Office Power Supply
- Cortelco Analog Phones w/Message Waiting Lamp
- 12' HANDSET CORD (BLACK)
- Avaya Charcoal handset cord 12 Ft
- Avaya IPO Legacy Carrier card
- Avaya IPO IP500 EXTN CARD DGTL STA 8
- Avaya IPO ATM 4U Card
- 5410 Digital phone
- 5420 Digital phone
- Avaya IPO V1/V2 Internal power supply
- IPO 500 VCM Base card
- IPO Mulit-site Networking license
- Avaya J169 IP Phone
- Avaya J139 IP PHONE
- Avaya J179 IP PHONE
- Silver satin line cord 4 pin 14 ft
- Silver satin line cord 4 pin 25 Ft
- Avaya handset Grey
- Avaya Charcoal Handset
- IPO Voicemail Pro Additional VM ports
- IPO SIP Trunking license
- IPO Voice networking channels license
- Hourly rate for Installation and/or Basic Maintenance
- Avaya IP Endpoint License
REQUIRED ATTACHMENTS
Required Response Form, Pricing Schedule, Drug-Free Workplace Certification, Jessica Lunsford Act Compliance Agreement, Insurance Requirements and Hold Harmless Agreement, Client References, Electronic Purchase Order Process form, Certification Regarding Debarment, Notification to Short-Term Workers, Scrutinized Company Certification, Principal Place of Business form, Vendor Affidavit Regarding The Use Of Coercion For Labor And Services, Copy of Applicable Licenses
REQUIRED STAFFING
3- Submit to
- https://stlucieschools.bonfirehub.com/portal/?tab=openOpportunities
- Duration
- 48 months
- Scope location
- Port St. Lucie, FL
- Reported agency
- St. Lucie Public Schools
Questions about this BID
How do I respond to this Bid from St. Lucie County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://stlucieschools.bonfirehub.com/portal/?tab=openOpportunities. For questions, contact Kim Albritton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including St. Lucie County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Albritton at (772) 429-3980. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Installation, Basic Maintenance, Move/Add/Changes. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation and Configuration of IP Office 500 V2 Server, IP Office 500 expansion units, Analog Station Module (30 for IPO500), Digital Station Module (30 for IPO500), Patch Cords, 9504 Digital Speakerphone, 9508 Digital Speakerphone, Analog Speakerphone, IP Office System SD card, Avaya 12 button M. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Cost, Delivery, Technical specifications, Past performance, Financial stability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from St. Lucie County School District?
All active and historical solicitations from St. Lucie County School District are tracked and searchable. As a school agency, St. Lucie County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Required Response Form, Pricing Schedule, Drug-Free Workplace Certification, Jessica Lunsford Act Compliance Agreement, Insurance Requirements and Hold Harmless Agreement, Client References, Electroni. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from St. Lucie County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Port St. Lucie, FL. Review the full solicitation for detailed scope requirements.