St. James Parish Housing Authority Fee Accounting Services RFP No. SJPHA2026-01
Housing Authority of St. James ParishLocal Housing Authority · Lutcher, LA- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Jul 30, 2026
- Contract term
- 1 year
- Primary contact
- Dana S. Groover
- (225) 869-3278 ext 3
The 30-second brief
The St. James Parish Housing Authority is soliciting proposals for fee accounting services to manage its 316-unit portfolio, including HUD reporting, general ledger maintenance, and audit support. Proposals are due September 11, 2026.
HUD forms preparation, Bank reconciliations, Financial statements, General ledger maintenance, PHAS data submission, FDS transmission, Audit support
Proposed Costs (35), Demonstrated Understanding (10), Technical Approach (15), Technical Capabilities (15), Demonstrated Experience (15), Professional Appearance (10)
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Summary
The St. James Parish Housing Authority is soliciting proposals for fee accounting services to manage its 316-unit portfolio, including HUD reporting, general ledger maintenance, and audit support. Proposals are due September 11, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- HUD forms preparation
- Bank reconciliations
- Financial statements
- General ledger maintenance
- PHAS data submission
- FDS transmission
- Audit support
REQUIRED ATTACHMENTS
14- Form of Proposal
- Profile of Firm Form
- HUD-5369-C
- HUD 92010
- HUD 50070
- E-Verify Affidavit
- Section 3 Explanation
- HUD-5369-B
- SIPC
- Sample Contract Form
- HUD-5370-C
- 24 CFR Part 75
- HUD 50071
- Standard Form LLL
REQUIRED STAFFING
Potential Additional Consulting
- Submit to
- 2627 N. King Avenue, PO Box 280, Lutcher, LA 70071
- Duration
- 60 months
- Scope location
- Lutcher, LA
- Reported agency
- Housing Authority of the Parish of St. James
Questions about this RFP
How do I respond to this RFP from Housing Authority of St. James Parish?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2627 N. King Avenue, PO Box 280, Lutcher, LA 70071. For questions, contact Dana S. Groover.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of St. James Parish in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dana S. Groover at (225) 869-3278 ext 3. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Potential Additional Consulting. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: HUD forms preparation, Bank reconciliations, Financial statements, General ledger maintenance, PHAS data submission, FDS transmission, Audit support. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Costs (35), Demonstrated Understanding (10), Technical Approach (15), Technical Capabilities (15), Demonstrated Experience (15), Professional Appearance (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of St. James Parish?
All active and historical solicitations from Housing Authority of St. James Parish are tracked and searchable. As a local housing authority agency, Housing Authority of St. James Parish regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal, Profile of Firm Form, HUD-5369-C, HUD 92010, HUD 50070, E-Verify Affidavit, Section 3 Explanation, HUD-5369-B, SIPC, Sample Contract Form, HUD-5370-C, 24 CFR Part 75, HUD 50071, Stan. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Housing Authority of St. James Parish for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lutcher, LA. Review the full solicitation for detailed scope requirements.